Admin & Purchasing (Pre-opening)

7 months ago

Surabaya, Indonesia Expat. Roasters Full time

**Responsibilities**
- Coordinate and schedule meetings, conferences, and appointments.
- Prepare and distribute correspondence, memos, and reports.
- Maintain office supplies and equipment inventory, and coordinate repairs and maintenance.
- Assist with travel arrangements and expense reporting.
- Provide support for admin-related tasks.
- Maintain a clean and organized office environment.
- Identify and evaluate suppliers, negotiate contracts, and establish favorable terms and pricing.
- Place purchase orders for goods and services, ensuring accuracy and timely delivery.
- Track and monitor orders to ensure timely receipt of products or services.
- Collaborate with internal stakeholders to understand their purchasing needs and requirements.
- Maintain accurate records of purchases, contracts, and supplier information.
- Conduct regular reviews of supplier performance and resolve any issues or disputes.
- Research and recommend cost-saving opportunities and alternative suppliers.
- Stay updated on market trends, new products, and industry best practices related to purchasing.

**Requirements**:

- High school diploma or equivalent (Bachelor's degree preferred).
- Proven experience in an administrative or purchasing role.
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to prioritize tasks and meet deadlines.
- Familiarity with purchasing processes, inventory management, and supplier relationship management.
- Knowledge of basic accounting principles and budgeting.
- Ability to maintain confidentiality and handle sensitive information.

Pay: From Rp300,000,000 per month

Ability to commute/relocate:

- Surabaya: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Admin/Purchasing: 1 year (required)

**Language**:

- English (required)

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