Corporate Secretary Intern

3 months ago


Jakarta, Indonesia PT. ALTO Network Full time

notes:

- duration of internship is 6 months
- willing to work from office (office location: Menara BCA Thamrin, Jakarta Pusat)
- paid internship

**Responsibilities**:

- Assisting the corporate secretary in organizing and preparing board and committee meetings, including scheduling, agenda preparation, and distribution of meeting materials.
- Attending board and committee meetings, taking accurate minutes, and preparing meeting summaries and action items for distribution.
- Assisting in maintaining corporate records, including corporate resolutions, minutes, and other legal documentation.
- Conducting research on corporate governance best practices and regulatory compliance to support decision-making processes.
- Assisting in drafting and reviewing legal documents, contracts, and corporate policies.
- Supporting the corporate secretary in coordinating and communicating with board members, executives, and other stakeholders.
- Assisting in organizing and maintaining corporate files, databases, and other administrative systems.
- Handling administrative tasks such as managing calendars, scheduling meetings, making travel arrangements, and processing expense reports.
- Providing general administrative support to the executive team as needed, including handling phone calls, managing correspondence, and organizing meetings.
- Collaborating with cross-functional teams and participating in special projects and initiatives to support the overall goals of the organization.

**Job Requirement**
- Fresh Graduate or Final Year Undergraduate Student in business administration, management or a related field.
- Strong interest in corporate governance and administrative support within a corporate setting.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- Exceptional attention to detail and accuracy in documentation and record-keeping.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software and tools.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Proactive and self-motivated with the ability to work independently and as part of a team.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels of the organization.

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