HR Operations

1 week ago

Yogyakarta, Indonesia Shopee Full time

Department People- LevelEntry Level- LocationIndonesia - YogyakartaThe People team plays a crucial organisational role in Shopee by channeling important resources to key functions in the company. People are key to Shopee’s growth, and as our business expands, so does the need to develop and support our employees.
- Onboarding:
- Coordinate and assist new hires including pre-onboarding, onboarding, post-onboarding, payroll, near contract end, and exit to help them during their working period
- Check and compile new hire personal info (including bank account number, status, and any details) on HRIS and master data to ensure valid information on the system
- Check the new hire data update to know if there are any changes in new hires for next week

Administration- Check the request created for the vendor and the distribution of the formalities letter as the requester needs as soon as possible (Visa, KPR, etc.) to support the employee’s need
- Check the creation of proper documentation letter number to ensure every document is properly maintained
- Check the attendance data update from manual CSV to ensure the valid information of attendance data
- Check the administration data update (including attendance of employee, leave, and approval/rejection of leave) to record the valid attendance information
- Check the compilation and follow up of all Off in Lieu forms proposed every 2 weeks, to ensure off in lieu proposed are valid
- Calculate and convert the standby worth, to determine the number of days off
- Check the Off in Lieu report to divide into teams as per reporting manager, to provide the required information for team managers
- Check the addition of the marriage leave, compassionate, maternity leave, and ops ROO/off in lieu and compile to ensure the data is valid and aligned with requirements

Adhoc- Send data to the requester to provide accurate information to another employee
- Create, stamp, and send a movement letter to an employee who is moving from a different office to provide documentation evidence

**Requirements**:

- Skill in performing quality data entry
- Knowledge of Human Resources Information Systems and database maintenance basic concept
- Ability to demonstrate attention to detail and problem-solving skill
- Get-things-done attitude, proactive, and takes initiative in seeing tasks to completion
- Willing to be placed in Jogja/Solo

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