Sampoerna Academy

3 months ago

Jakarta, Indonesia Sampoerna University Full time

Arranging School daily operation services:

- RooM/Facilities arrangement for schedule, availability in coordination with Academic
- Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
- Managing outside vendor such canteen and FB vendor on daily basis and on certain event
- School Shuttle Bus arrangement for daily schedule and other needs for school and office
- Operational car & taxi arrangement for schedule based on needs and priority.
- Providing and arranging school and office daily needs ATK, Water, etc.
- Supporting Academic team for providing material needs in every terms.
- Providing and arranging students’ needs daily books, uniform in SASHOP and meals (catering) in coordination with catering vendor.
- Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.
- Create transaction in Oracle system: Purchase Request, Reimbursement & Cash Advance Request, and Travel Allowance including the realization.
- Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance:

- Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
- Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
- Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
- Managing other outside vendor (pest control, pool, and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
- Plan and monitor maintenance schedule is in place in coordination with engineering.
- Resolving complaints, problems, and requests related with building and facilities.

Budget & Inventory Management
- Take good care of stocks, inventory, and other equipment. Maintain inventory and supplies for daily operation.
- Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
- Controlling budget vs actual on daily operation when creating PR on the system
- Assisting Academic to create PR, RM and CA on the system.

**Qualifications**:

- Minimum Diploma in any field.
- Minimum 1 year working experience with educational institutions or comparable organizations.
- Familiar to operate Ms. Office, communication skill, negotiation skills.
- Good command in writing & speaking English.
- Ability to analyze and work efficiently.
- Have ability to work with minimum supervision and creative

**Additional Information**:
**Available to start immediately

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