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AR Specialist

3 months ago

Jakarta, Jakarta, Indonesia Shiseido Full time

MAIN PURPOSE

We are seeking a highly motivated and detail-oriented AR Specialist. The successful candidate will be responsible for managing daily incoming funds from customers, with one of the priorities on reducing Accounts Receivable (AR) overdue balances. This role requires close coordination with the commercial team and customers to ensure timely follow-up and resolution of outstanding payments.

KEY RESPONSIBILITIES

1. Billing and Invoicing:

  • Manage the billing process to ensure accurate and timely invoicing of customers.
  • Coordinate with commercial and operations teams to resolve billing discrepancies.

2. Collections Management:

  • Prepare and monitor AR aging reports to ensure timely collection of receivables.
  • Address customer inquiries and disputes related to billing and payments.
  • Proactively manage and reduce overdue accounts through effective follow-up and coordination with the commercial team and customers.

3. Cash Applications:

  • Manage the accurate and timely application of cash receipts to customer accounts.
  • Reconcile payments received with invoices issued and resolve discrepancies.
  • Ensure proper recording and reconciliation of AR transactions in the general ledger.

4. Reporting and Analysis:

  • Prepare AR aging analysis and reports for management review.
  • Analyse trends and key metrics to identify opportunities for improvement.
  • Provide insights and recommendations to optimize AR processes and reduce DSO (Days Sales Outstanding).

5. Process Improvement and Other Projects:

  • Identify opportunities for process improvements and automation within AR function.
  • Implement best practices to streamline workflows, reduce costs, and enhance operational efficiency.
  • Participate in cross-functional initiatives to integrate AR processes with other departments (e.g. commercial, operation).
  • Involve in other projects and duties as assigned related to the finance, accounting and tax functions.
  • Ensure compliance with internal policies and procedures, as well as local financial regulations.

REQUIREMENTS

  • Minimum of 3 years of experience in accounts receivable, credit control, or a similar role, preferably in the FMCG industry
  • Familiarity with Accounting including PSAK / US GAAP / IFRS is a must
  • Active English is a must
  • Excellent MS skills and other finance and accounting system (Advanced Excel, Windows applications, SAP system)
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Attention to detail and accuracy in handling financial data
  • Excellent communication and interpersonal skills for effective customer and team interaction