Administrative Associate

4 weeks ago

Jakarta, Jakarta, Indonesia United Nations Development Programme Full time


Job Description

Description

–>

The United Nations Office on Drug and Crime (UNODC) provides technical assistance related to combating terrorism, organized crime, corruption and drugs to requesting Member States. This assistance also supports States Strengthening criminal justice and health systems and to ratify and successfully implement international conventions and protocols, in compliance with the rule of law and human rights. UNODC Programme office in Indonesia supports the government of Indonesia to strengthen responses to these challenges.

POIDN functions within the framework of UNODC's Regional Office for Southeast Asia and the Pacific (ROSEAP) and supports the implementation of programming being undertaken by ROSEAP and other global programmes in Indonesia. e ROSEAP's Regional Programme outlines the proposed scope and focus of UNODC's work in the region. It provides a framework for delivering a coherent programme of work to:

  • give clear focus to supporting Member States and regional partners in achieving priority crime and drug outcomes; and
  • increase the responsiveness, efficiency and effectiveness of UNODC's support to the region.

The Administrative Associate will be based in the Programme Office for Indonesia (POIDN), in Jakarta.

Summary of Key Functions:

Under the direct supervision of the Team Leader of the Pool of Administrative Services and the additional supervision of the UNODC Country Manager, the Programme Associate will be responsible for providing a range of administrative and logistical support to the implementation of UNODC activities. The activities to be supported may cover the full spectrum of UNODC mandate areas: counter-terrorism, organized crime, cybercrime, drug production and trafficking, criminal justice and prison reform, drug demand reduction and HIV/AIDS prevention and treatment, anti-corruption, anti-money laundering, etc. For this post, specific adminsitrative support will be provided to the Subprogramme on Drug Demand Reduction and HIV/AIDS. The position may also be given additional adhoc tasks as approved by the Country Manager.

Duties and Responsibilities

Specific tasks to be performed by the Administrative Associate:

The incumbent will fulfill the following tasks:

  • Assist in initiating and finalizing budget revisions, work plans, notes to the file, etc. to facilitate the implementation and monitoring of the assigned project activities;
  • Organize international and national conferences, meetings, training and workshops held countries of Southeast Asia and the Pacific region, and travel to the events' location if needed;
  • Prepare travel plans and organize travel dates for participants to UNODC events, and for UNODC staff as required. Prepare travel requests to be sent to the travel agents to issue air tickets, request payment of Daily Subsistence Allowances (DSAs) and terminal expenses when needed, and determine appropriate budget lines;
  • Prepare any document required for consultants' contract issuance/management and follow up on payment requests of their fees as per their terms of reference;
  • Provide support to assigned projects and to relevant UNODC personnel in Bangkok and Jakarta on aspects related to the preparation of payment requests in the UNODC administrative systems (Umoja and ProFi), as well as payment reconciliation and expenditure verification. Follow up with UNDP offices on project expenditures and payments;
  • Plan and organize the procurement of goods and services required for the assigned projects, ensure compliance with, and verify, regulations and procedures to be applied when procuring goods or services. Conduct low value procurement (up to US$ 10,000) and initiate procurement processes for all types of goods and services required under the assigned projects;
  • Collect and compare offers from vendors and liaise with the UNODC Procurement Team in Bangkok and relevant personnel at UNDP Country Offices to ensure abidance with relevant UN rules and regulations. Liaise with bidders and vendors, and follow up with suppliers and expediters to ensure timely delivery;
  • Complete administrative workflows in relation to the handover of equipment to Member States' institutions and liaise with the UNODC personnel in Jakarta and Bangkok in charge of asset management;
  • Support the closing of administrative workflows in relation to the procurement of goods and services after they have effectively been received, and liaise with UNDP Country Offices and relevant UNODC personnel in Bangkok and Jakarta to provide/obtain the necessary documentation;
  • Contribute to the development of administrative and financial guidance for UNODC programme personnel in the region and contribute to exchange of information among colleagues to identify and spread best practices and experiences.
  • Draft correspondence and contribute to project documents;
  • Prepare informal translations and act as interpreter when required;
  • Contribute to developing and maintaining a filing system for projects;
  • Perform any other work-duties as required.

Impact of Results

  • Efficient and timely achievement of the results directly affects programme delivery. Inaccuracy in information supplied, inefficiency in support services provided, inadequacy in organizational and logistical arrangements made and insufficient client orientation will have a significant negative impact on programme efficiency and Organization's reputation.

Required Skills and Experience

Education:

  • Completion of High School is a minimum requirement.
  • Bachelor's degree in in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable, but it is not a requirement.

Experience:

  • Minimum 6 years with High school completion or 3 years with Bachelor's degree of professional experience, preferably in the field of administration/programme implementation.
  • Experience with UN projects in Indonesia would be highly desirable.
  • Strong knowledge and solid experience in coordination of project management support are highly desirable
  • Experience in drafting high quality correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets would be highly desirable
  • Experience dealing with Government and knowledge on the Government and UN procedures would be desirable
  • Good inter-personal and team building skills.
  • Advance computer skills required, knowledge of spreadsheet and database packages
  • Experience in handling of web based management systems would be highly desirable.

Language Requirements:

  • Good English language skills and fluency in oral and written Bahasa Indonesia required.

Source:



Recommend your friend

–>


To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where ) you saw this job posting.

  • Lead Associate, Marketing Administration

    2 months ago

    Jakarta, Jakarta, Indonesia Organon Full time

    Job DescriptionResponsibilities:Marketing Activities/ Event To support marketing, medical and sales activities on doing their event Work with local vendors to develop promotional inputs and manage approvals for promotional inputs/campaigns Ensuring all proposal activities are planned on early years Categorize proposal event as major event or minor event ...

  • Process associate

    2 months ago

    Jakarta, Jakarta, Indonesia CRIF Full time

    REQUIREMENTS Fresh Graduate (or maximal 1 year working experience) with maximum age of. Candidates must possess at least a Bachelor's Degree in any major (preferably Economic / Business Administration / other equivalent fields). Excellent writing skills as well as command of both written and spoken Bahasa Indonesia and English Good interpersonal and...

  • Process Associate

    1 month ago

    Jakarta, Jakarta, Indonesia CRIF S.p.A. Full time

    As a Data / Business Analyst, you'll work as part of a team to create Business Information Reports, with specific responsibilities as follows:• Making an telephonic interview with the Source to collect all the information needed about the Subject.• Searching from all possible source to gather information about the Subject.• Analyze the performance /...

  • Associate, Monitoring, Evaluation and Learning

    1 month ago

    Jakarta, Jakarta, Indonesia Rainforest Alliance Full time

    Position summary:The Associate, Monitoring & Evaluation (Coffee Program) is responsible to implement the Monitoring and Evaluation, and Learning of Rainforest Alliance's coffee programs in Indonesia with a focus on collecting evidence and learning and tracking the compliance against organization and donors requirements: under the light of good agricultural...

  • Clin Ops Delivery Associate I

    4 weeks ago

    Jakarta, Jakarta, Indonesia Thermo Fisher Scientific Full time

    Work ScheduleStandard (Mon-Fri)Environmental ConditionsOfficeJob DescriptionThermo Fisher Scientific Inc. is seeking an individual with exceptional work behaviors to join our team as a Clin Ops Delivery Associate I in Indonesia. As a world-class leader in scientific research, Thermo Fisher Scientific is committed to enabling our customers to make the world...

  • Clin Ops Delivery Associate I

    2 months ago

    Jakarta, Jakarta, Indonesia ThermoFisher Scientific Full time

    Work ScheduleStandard (Mon-Fri)Environmental ConditionsOfficeJob DescriptionThermo Fisher Scientific Inc. is seeking an individual with exceptional work behaviors to join our team as a Clin Ops Delivery Associate I in Indonesia. As a world-class leader in scientific research, Thermo Fisher Scientific is committed to enabling our customers to make the world...

  • Associate HR Business Partner

    3 weeks ago

    Kota Administrasi Jakarta Selatan, Jakarta, Indonesia NTT Full time

    Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can continue to grow, belong, and thrive.Your career here...

  • Associate Payroll Specialist

    4 weeks ago

    Kota Administrasi Jakarta Selatan, Jakarta, Indonesia NTT Full time

    Make an impact with NTT DATAJoin a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.Your day at NTT DATAThe Associate...

  • Associate DBA

    2 months ago

    Kota Administrasi Jakarta Selatan, Jakarta, Indonesia NTT Full time

    Make an impact with NTT DATAJoin a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.Your day at NTT DATAThe Application...

  • Associate Managed Services Operations Specialist

    4 weeks ago

    Kota Administrasi Jakarta Pusat, Jakarta, Indonesia NTT Full time

    Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can continue to grow, belong, and thrive.Your career here...

  • Associate Managed Services Operations Specialist

    2 months ago

    Kota Administrasi Jakarta Pusat, Jakarta, Indonesia NTT America Solutions, Inc. Full time

    Make an impact with NTT DATAJoin a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.Your day at NTT DATAThe Associate...

  • Business Development Associate

    6 days ago

    Jakarta, Jakarta, Indonesia Azeus Systems Limited Full time

    Azeus Systems Limited is seeking a driven and detail-oriented Business Development Intern to support our commercial growth initiatives. This role offers a unique opportunity to work with industry leaders in ESG solutions and Board Portal, gaining hands-on experience in a fast-paced environment.Responsibilities:Assist in identifying and pursuing new business...

  • Associate Data Engineer

    4 weeks ago

    Kota Administrasi Jakarta Selatan, Jakarta, Indonesia NTT Full time

    Continue to make an impact with a company that is pushing the boundaries of what is possible. At NTT DATA, we are renowned for our technical excellence, leading innovations, and making a difference for our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can continue to grow, belong, and thrive.Your career here...

  • Internal audit senior associate

    4 days ago

    Jakarta, Jakarta, Indonesia RGE Pte Ltd Full time

    Candidate must possess at least Bachelor's Degree in Business Studies/Administration/Management, Finance/Accountancy/Banking or equivalent. Required language(s): Bahasa Indonesia, English At least 5 Year(s) of working experience in the related field is required for this position. Required Skill(s): Auditing, Analytical, Reporting Preferably Supervisor...

  • Senior Associate Oracle DBA

    2 months ago

    Kota Administrasi Jakarta Selatan, Jakarta, Indonesia NTT Full time

    Make an impact with NTT DATAJoin a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it's a place where you can grow, belong and thrive.Your day at NTT DATAThe Application...

  • Enterprise business architect

    2 months ago

    Jakarta, Jakarta, Indonesia XL Axiata Full time

    Enterprise Business Architect Description: Description Aligning an organization's business strategy and objectives with its technology and processes. This role focuses on designing and optimizing the organization's business architecture to drive efficiency, innovation, and competitiveness.Job Accountabilities: Develop and maintain a comprehensive...

  • Trainee - Cyber Security

    4 months ago

    Jakarta, Jakarta, Indonesia Deloitte SEA Full time

    Title: Service Line (based in ) – Associate, Analyst, ConsultantReady to Unleash Your Potential?Join Deloitte and become part of a team striving to make a significant impact on society, our clients, and our communities. Our WorldImpact initiatives focus on addressing major challenges and promoting a better future through purpose-driven growth and...

  • Clin ops delivery associate i

    2 months ago

    Jakarta, Jakarta, Indonesia Thermo Fisher Scientific Full time

    : Completes study and site management activities as defined in task matrix, and as applicable and directed for study assigned Completes and documents study-specific training. Orients and trains on any CRG/study-specific systems. Provides in-house support during pre-study assessments and with pre-study as agreed for project. Coordinates and supports logistics...

  • MS Engineer

    2 weeks ago

    Kota Administrasi Jakarta Selatan, Jakarta, Indonesia NTT America Solutions, Inc. Full time

    Join NTT DATA and Make a Lasting Impact At NTT DATA, we're pushing the boundaries of what's possible. Our team is renowned for technical excellence and leading innovations, making a difference to our clients and society. Our workplace values diversity and inclusion, providing a space where you can grow, belong, and thrive. Your Role: Managed Services Cross...

  • Human Resources Director

    6 days ago

    Jakarta, Jakarta, Indonesia Potentia HR Consulting Full time

    Job Title: General Manager Human ResourceLocation: Jakarta, IndonesiaCompany: A Fully Integrated Coal Mining CompanyAbout Our Client: A leading coal mining company with a vast concession area in East Kalimantan.Job Overview: We are seeking an experienced General Manager of Human Resources to join our client in Jakarta-based head office. The ideal candidate...