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Finance & Administration Manager

4 months ago

Palembang, South Sumatra, Indonesia Palladium Group, Inc. Full time

Finance and Administration Manager

Project Overview and Role:

About PERINTIS - PERINTIS is a project implemented under the DFAT-funded Indonesia Australia Partnership for Infrastructure (KIAT).
The purpose of PERINTIS is to support Palembang's sanitation program through a social marketing campaign and training.

The focus is on helping community members make informed decisions about sanitation and assisting local government and contractors to deliver effective sanitation services.

Based in Palembang, South Sumatra, Indonesia, the Finance & Administration Manager will be responsible for all financial and administrative tasks required to effectively deliver the project.

Reporting directly to Deputy Team Leader in Palembang and receiving support from the Project Manager in Australia and the Finance HR Teams in Jakarta.


Primary Duties and Responsibilities:

  • Provide support to the Deputy Team Leader (DTL), the Program Manager (PM), and PERINTIS team members regarding the recording and management of all financial and administrative tasks.
  • Manage the staff reporting to them following the policies and procedures required by Palladium, KIAT and DFAT.
  • Be directly responsible for ensuring all office health and safety plans are in place, are being implemented, and that all office equipment is in stock and wellmanaged in their allocation, including, if necessary, all COVID19 relevant equipment, materials and safety plans.
  • Work closely with the PERINTIS PM to ensure all expenditure is in line with the PERINTIS Head Contract and forecast budget, and that administrative documentation supports transparent financial practices.
  • Provide financial advice including supporting the development of annual tax reports, supporting payroll, and working closely with the Palladium finance team.
  • Work closely with the PERINTIS Team to ensure funding for each activity is well planned and recorded and that cash flow requirements are known prior to planned events occurring, so implementation delays are avoided, including where necessary financial planning training.
  • Manage the PERINTIS Bank Account and approval process for online transactions.
  • Provide input into the PERINTIS Project Management Manual and supporting documents, ensuring compliance across the PERINTIS Team.
  • Provide the financial reporting/supporting documentation required by the client and participate in monthly Financial Management Team Meetings with PERINTIS Management Team representatives.
  • Ensure all funds related to the program are expended accurately and transparently in line with the PERINTIS budget and the financial policies of Palladium, KIAT and DFAT.
  • Lead regular financial team meetings with PERINTIS TL, DTL and PM, and the Palladium Managing Accountant.
  • Together with the PERINTIS PM arrange for fraud awareness training for all PERINTIS staff and advisers so that all staff are made aware of the "zero tolerance to fraud" approach adopted by all DFATfunded projects

Required Qualifications:

  • Minimum of 10 years' experience as a business or finance manager/accountant
  • Experience working with international donor organisations such as DFAT will be highly regarded.
  • High proficiency in English both written and verbal
  • A Diploma III, first degree or higher in relevant fields of either business, finance accountancy, or government or relevant work experience

Culture and Benefits:

  • A positive work environment that is nondiscriminatory, values creativity and innovation, provides space to grow and encourages high levels of teamwork.
  • Work/life balance where mental and physical health is nurtured, and an Employee Assistance Program (EAP) is offered in Indonesian language.
  • Additional health insurance provided besides the mandatory National Health Security System (BPJS).

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.


Please submit your resume and a short cover letter outlining your experience and suitability to the position by** 11th September 2023.