Administrative Executive

7 days ago


Jakarta, Indonesia Sembcorp Industries Full time

South Jakarta, DKI Jakarta, Indonesia
- Department
- Human Resources
- Job posted on
- Jan 03, 2025
- Employment type
- Permanent

**ABOUT SEMBCORP INDUSTRIES**
- Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition. Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging it sector expertise and global track record.

**PURPOSE AND SCOPE**

**KEY ROLES AND RESPONSIBILITIES**
- 1.Operational Excellence:

- Oversee office logistics, including maintenance, space planning, and storage.
- Address emergencies and urgent issues promptly.
- Optimize administrative and facilities processes for efficiency.
- 2.Team Leadership & Coordination:

- Guide support staff to maintain high service standards.
- Coordinate workspace management and office renovations.
- 3.Financial & Resource Management:

- Track office expenditures and manage budgets.
- Maintain and manage office supplies and procurement processes.
- 4.Supplier & Contract Management:

- Build and manage relationships with suppliers.
- Ensure contracts and documentation are current and accurate.
- Monitoring vendor registration i.e.. create PR etc.
- 5.IT & Facilities Integration:

- Oversee IT systems and equipment management.
- Manage seating arrangements and workspace setups.
- 6.Safety & Compliance:

- Conduct safety checks and manage fire hazards.
- Implement and adhere to office management SOPs.
- 7.Administrative Support:

- Resolve administrative and equipment issues.
- Support other tasks as assigned and manage IT service tickets.
- Review employee travel expense and claim reimbursement
- 8.Travel Booker:

- Working closely with stakeholder for their travel arrangement, ie ticket booking, accommodation etc.
- Verifying invoices from vendor for payment purposes

**QUALIFICATIONS & EXPERIENCE**
- Relevant Degree/Diploma in Administration or Facilities Management.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and problem-solving abilities.
- Experience with budget management, contract negotiation, and supplier relations.
- Familiarity with IT systems and office technology.
- Knowledge of safety regulations and procedures.
- Proficient in Microsoft Office
- At Sembcorp, our shared corporate behaviors underpin all the work that we do in building a sustainable future:

- Institution-first Mindset - Put the interest of the Group ahead of individual interests.
- Collaboration - Deliver through collaborating across markets, businesses and functions.
- Accountability - Hold team and self accountable to deliver on our commitments.



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