Office and Sales Administrator

4 days ago

Jakarta, Indonesia The Air Station Full time

We are seeking a proactive and detail-oriented **Office & Sales Administrator** to support our day-to-day operations. This role plays a key part in ensuring smooth communication between customers, suppliers, and internal teams. You will be responsible for handling order processing, sales administration, tender submissions, and general office duties to support operational efficiency in a dynamic medical device distribution environment.

**Key Responsibilities**:
**Sales & Customer Support**
- Liaise with customers on orders, product availability, lead times, and delivery schedules.
- Manage end-to-end order processing: receive purchase orders, create sales orders, track shipments, and arrange deliveries.
- Prepare quotations, product information, and assist in sales-related documentation.
- Support sales team with administrative tasks such as scheduling meetings, managing customer records, and preparing presentations.

**Supplier Coordination & Procurement**
- Communicate with suppliers regarding pricing, stock availability, and order confirmations.
- Raise purchase orders and coordinate with logistics to track incoming shipments.
- Ensure timely follow-up on outstanding supplier orders and resolve any discrepancies.

**Tender & Documentation Management**
- Assist in the preparation and submission of tenders and proposals.
- Maintain and update all documentation required for compliance, audits, and supplier/customer registrations.

**Office & General Administration**
- Maintain office supplies, equipment, and general upkeep of the office environment.
- Support document filing, data entry, and maintaining accurate records in internal systems.
- Assist in organizing meetings, logistics, and administrative tasks related to company events or visits.

**Requirements**:

- Minimum 2 years of relevant experience in office or sales administration, preferably in the healthcare or medical device industry.
- Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems (e.g., Business Central) is a plus.
- Strong attention to detail and ability to manage multiple tasks effectively.
- Excellent communication and interpersonal skills to liaise with internal and external stakeholders.
- Ability to work independently and as part of a team in a fast-paced environment.

If you’re ready to contribute to a mission that improves lives through better sleep health, we’d love to hear from you

Ability to commute/relocate:

- Jakarta: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What is your expected basic salary?
- What is your notice period?

**Experience**:

- Sales Administrator: 3 years (preferred)

**Language**:

- English (preferred)

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