Technical Unit Manager

Project Description:_

Meeting Targets and Maintaining Epidemic Control (EpiC), a five-year global project funded by PEPFAR and USAID, is dedicated to achieving and maintaining HIV epidemic control. The EpiC project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, care and treatment programming, and viral load suppression. EpiC is led by FHI 360 with core partners Right to Care, Palladium, Population Services International (PSI), and Gobee Group. The project also draws upon regional resource partners to provide TA, as well as global resource partners who bring unique capacities.

The EpiC team’s approach to TA is guided by four mutually reinforcing principles: (1) a focus on speed, scale, standards, and sustainability; (2) customization according to local priorities, financing, epidemiology, and the differentiated needs of target populations; (3) adaptive management based on results; and (4) transition of TA and DSD to local and regional partners to enable them to receive direct awards. In addition, EpiC applies human-centered design thinking to resolve persistent challenges along the HIV service cascade.
- Job Summary:_

Under the responsibility of the Associate Director - Clinical Services, and with the support of the National and Provincial Coordinators, the Technical Unit Manager will have five technical and managerial specialists under his/her direct supervision. He/she will contribute to the implementation of the Clinical Services Unit (CSU) strategies and activities. He/she will ensure optimal quality and impact of the strategies and activities implemented under CSU at national level, Jakarta, and Greater Jakarta, through a coordinated efforts, communication, and delegation system with appropriate control mechanisms. He/she will share with all CSU Team Leaders the responsibility of a sound management and successful functioning of the CSU’s division of labour, through joint planning and after-action review.
- Accountabilities:_

1/ Team Management and Coordination:

- Unifying, integrating, and synchronizing of the efforts of CSU team members to provide unity of action in the pursuit of workplan objectives.
- Supervising the design and implementation of the CSU activities.
- Facilitating routine joint planning among CSU team members.
- Assisting Associate Director - Clinical Services in overseeing the delivery of projects/CSU activities and making adjustments as necessary to ensure they are delivered to specifications and high standards.
- Managing deadlines and progress across the team to ensure the project is delivered on time and on budget.
- Ensuring a permanent and transparent communication within the CSU team and dynamize team collaboration.
- Facilitating after-action review among CSU team members for each activity.
- Assisting Associate Director - Clinical Services in delegating tasks to appropriate team members.
- Conducting regular analyzes of processes and procedures, making adjustments when necessary.

2/ Documentation and Reporting Management:

- Ensure a steady information on activities progress and challenges.
- Collecting, structuring, and completing any required reports for donor and technical counterpart agency.
- In collaboration with Communication and Knowledge Management Officer, advancing development of knowledge products inventory e.g. SBCC materials, job aides, tools, SOPs, guidelines, blurbs, success stories, fact sheet, etc.
- Collecting and analyzing feedback from donor, partners, and EpiC’s TA recipients to gauge satisfaction and success.
- Under direction of Associate Director - Clinical Services, presenting progress and results of tasks and/or CSU activities results to Senior Management Team and all EpiC staff and other interested parties in person or in digital format.
- Review materials created by CSU team members and offer suggestions for improvement.

3/ Budget Management and Controlling:

- Assisting in formulating, analyzing, verifying, and consolidating the draft of the budget proposals.
- Assisting in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports.
- Preparing budget forecast and ensuring its consistency with planned procurements, activities, and operational decisions within CSU.
- Controlling funds availability under the programmes and preparing general expenditure and budget statements with an simple financial analysis for Associate Director - Clinical Services.
- Drafting correspondence and responding to queries on budget related issues as required.

4/ Subaward Management:

- Motivating all sub awardees for guaranteeing a balanced participation, avoiding any inactivity during subaward period.
- Establishing monthly meetings with all sub awardees to monitor the progress/SOW deliverables.
- Monitor transversally the