Accounts Payable Associate

SYSTEMIQ, the system change company and certified B Corp, was founded to drive the achievement of the UN Sustainable Development Goals and the Paris Agreement on climate change by transforming markets and business models in five key systems: nature and food, materials, and circular economy, energy, urban areas, and sustainable finance.

We are guided by the conviction that all system transformations are rooted in human transformations. We must continue to bring more diverse people and voices into real conversations to succeed. We know we don’t have all the answers; we may not even have all the right questions. But we know that open mindsets drive change, so relationships, people, and trust are at the heart of everything we do.

**Position**:
You will be managed by the Finance Manager, and you will work closely with the project associate and the finance team.

**Primary Responsibilities**
- Receive, record and process purchase suppliers.
- Record and manage supplier list.
- Assist with weekly payment runs.
- Ensure Purchase Orders are raised in accordance with procurement policy.
- Ensure invoices are approved in accordance with the internal authorization matrix.
- Dealing with internal & external queries regarding invoices and payments.
- Support on weekly reporting.
- Approve staff expenses for employees in Indonesia.
- Assist with Pety cash setlement.
- Assist with Cash Advance report setlement.
- Supporting with ad-hoc requests from the wider finance team.

**Requirements**:
**What we are looking for**
- Organised all the time. Your workload is meticulously organised and maintained, and you have a reputation for follow-through. You have exceptional time management and work prioritisation, and driving multiple responsibilities simultaneously under time pressures does not faze you.
- Get it done. You have a methodical approach to your work with a strong focus on accuracy, attention to detail, consistency, and superb quality. You take the initiative and can operate autonomously when needed.
- Team player. No task is too small for anyone, and you want to be part of a large team that helps each other out.
- People Person. You have good interpersonal skills and can quickly establish rapport, and build trust.
- Process matters. You look at new ways of working, utilising design thinking. You have a lot of ideas and an interest in contributing to the company’s best practice development of project financial management.
- Problems need solving. You can identify issues, clearly explain key risks, and help to resolve problems.
- Curious. Keeps professional knowledge, capabilities, and skills up-to-date and an open and continuous learning mindset.

**Essential Qualifications and Experience**
- At 3 years+ experience within an operation and finance function.
- Good verbal and written English are essential.
- Intermediate Microsoft Excel skills, with excellent attention to detail and ability to handle and understand lots of financial and accounting data.
- Interest in Accounting and tax knowledge.

**Other information**:
We believe that diversity and inclusion are at the heart of system change and the mission we have set ourselves. So, we commit ourselves to:

- Embedding diverse and inclusive ways of working from day to day. This includes recruitment, performance management, and people processes and policies.
- Providing a supportive environment. We want people to be themselves and be at their best, regardless of their background, personality, gender, sexual orientation, race, mental health, religion, or other characteristics.
- Enabling a long-term, sustainable approach to work and life more generally. We want to support our people at all stages of their lives - as parents or caregivers, through changing life circumstances - and to accommodate personal priorities where they matter most.