Procurement Manager

Management Sciences for Health (MSH) is seeking Procurement Manager for the USAID BEBAS-TB 5-year activity having the aim of reducing TB incidence and mortality by supporting the Indonesian government to address the critical gaps and challenges of the TB program. This Activity will build on the work of previous USAID activities and current projects to achieve its goal. BEBAS-TB’s support will focus on improving access and utilization to quality and patient centered comprehensive TB services.

The role of the Procurement Manager is to ensure that the procurement of goods and services is conducted efficiently and effectively in compliance with MSH/Donor procurements policies and procedures. As a supervisor for procurement staff, ensures that they follow core systems in procuring goods and services in compliance with MSH procurement policies and procedures. They ensure that the department operates as a cohesive, neutral, functional unit that provides high-quality, responsive, timely, and cost-effective services in the implementation of the project within the framework of local laws, MSH policies and standard operating procedures, and donor requirements.

Specific Responsibilities
- Develop and execute responsive procurement systems as per MSH and donors’ rules and regulations (for office management, procurement, and logistics, inventory records, IT services, workshops, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements to ensure all projects receive the proper support.
- Liaise with the Accounting Manager in timely tracking of all commitments/accruals and ensure they are correctly recorded in QuickBooks and Produce weekly, monthly, and quarterly updates for key management decision-making on major procurement issues.
- Lead and maintain and updated Purchase Order log/Tracker and provide regular updates on the status of procurements.
- Participate in risk register development and implementation and take proactive steps to mitigate risks within operational functions.
- Coordinates with the Global Services Unit Procurement Team on all international procurements when necessary and manages importation and customs clearance.
- Maintain and update the supplier database which is able to adequately serve the needs of the country program and effectively manage suppliers to ensure timely delivery of the requested supplies.
- Oversees open and closed tender procedures and performs comprehensive analysis in close liaison with the respective procurement committee members on a case-by-case basis and in line with the Operations Manual and local Procurement SOP and Manages and oversees procurement contracts including troubleshooting, negotiation and supplier performance management.
- Lead and ensure procurement Workflow processes are accurate, and that these are translated into Service Level Agreements which respond to the needs of Projects/Programs.
- Lead and Manage procurement of all Project equipment, goods, Supplies, and services conducted as per donors’ Rules and regulations and MSH Procurement Policies.
- Establish and monitor KPIs to ensure timeliness, efficiency.
- Develop and analyze monthly procurement reports, follow up on arising issues to monitor procurement performance, and take corrective action in a timely manner.
- Engage with the Program Leads on the development of the Detail Annual Procurement Plans providing key procurement components in collaboration with all other procurement staff as well as leading on the implementation, monitoring, and reporting of the procurement progress.

Supervision
- Supervise all Procurement staff and ensure that the team is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching, and career development support).
- Ensure staff actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
- Contribute to maintaining teamwork, discipline sound work relationships, and productivity.
- Ensure that unit staff charge their time to the different Programs/ Projects/ Country offices in a manner that accurately reflects their level of effort.

QUALIFICATIONS

Education & Experience
- An advanced degree in logistics, supply chain management or business administration with 7 years post-degree experience. A professional certificate in Procurement / Logistics will be an advantage.
- 7 years of relevant and progressive experience in procurement and supply management, 10 years preferred.
- Proven working experience in managing a procurement team.
- Experience in a USG or donor-funded project or NGO preferred.
- Experience in the use of ERPs like Quickbooks and Deltek Costpoint.

Knowledge and Skills
- Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities