Highly Experienced, Proactive and Fast-working Executive Assistant

6 days ago

Badung, Indonesia Twenty Two Group Full time

We have an opening for a highly experienced Executive Assistant to work at our office in Tumbak Bayuh, Bali and support our CEO with the day to day running of four fast growing interconnected businesses in the creative space.

The role requires at least 3-4 years of experience working as an Executive Assistant experience to an international CEO.

**Must haves skills/attributes/experience**:

- Excellent English, written and speaking - our company moves at a fast pace so this is important in order to understand tasks and instructions quickly
- Clear communication and understanding of business context - and our team is based in Bali and internationally across the globe so clear communication is key to ensure tasks are understood and delivered perfectly
- Understanding of tech tools such as Outlook, Calendly, Pipedrive (or other CRM), Google Drive, Gmail for business, HR tools, DocuSign, ChatGPT/Perplexity and the ability to learn and master new business tools - we will look to you to solve issues and make changes across our tools
- Understanding of business finance and invoicing - you will be creating and editing invoices for our finance team when needed
- Very high attention to detail - we are looking for someone who makes mínimal errors, and can add value by spotting issues or errors from others and solving them before they become a bigger issue
- Extremely organised - with four business it is crucial things are saved, filed and updated on the go so that documents are available whenever our CEO or team's need them
- Proactive and independent worker - we'll expect you to manage your own deadlines and regular tasks and figure things out as you need to
- Good people management - you will be responsible for making sure suppliers deliver work on time, and employees provide documents you request, and the go-to for the team's issues and the CEO's ear to the ground
- Fast worker who can improve processes every time - we are a busy group of businesses and expect the day-to-day work to be completed efficiently so that we can brief you on bigger and more exciting ad hoc projects to help with our business growth

**Examples of tasks include (but could be anything)**:

- Onboarding new staff and ensuring all documentation is saved
- Managing petty cash for business and CEO's personal use
- Calculating commission for our partners based on invoices
- Updating Google Slide presentations, Google Documents and Google Sheets with accuracy and precision
- Researching to find suppliers, costs, products and services and negotiating to find the best deal - for example to create a social media asset
- Managing CEO's personal villa's and staff
- Managing CEO's personal affairs

Ability to commute/relocate:

- Badung: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Please explain your recent experience in a role like this and how it matches with the job description?
- What do you think makes a great executive assistant?

**Experience**:

- Executive Assistant: 3 years (required)

**Language**:

- Fluent English (required)

Application Deadline: 01/10/2025
Expected Start Date: 01/21/2025

  • Executive Assistant

    2 weeks ago

    Badung, Indonesia Twenty Two Group Full time

    **Job Description: Executive Assistant (Based in Bali)**: - Location: Tumbak Bayuh, Bali | Full-Time | In-Office_ We’re looking for a sharp, proactive, and highly organized **Executive Assistant** to support our **CEO, Chief of Staff, and Senior Leadership Team** in running four fast-growing, creatively driven businesses based in Bali with a global...

  • Production Assistant

    2 weeks ago

    Badung, Indonesia High and Low Headhunters Full time

    A dynamic and fast growing property investment and finance group based in Bali is looking for a highly experienced Production Assistant to join their team immediately. **Requirements**: - Bachelor’s Degree in Communications, Broadcasting, or Media Production. - Minimum 1-2 years’ experience in broadcasting or media production industry. Prior experience...

  • Executive Assistant

    2 weeks ago

    Badung, Indonesia Lighthouse Studios Bali Full time

    **WE ARE HIRING** Executive Assistant / HR Assistant Lighthouse Studios is seeking an experienced Personal Assistant / Executive Assistant who will be doing a variety of tasks working mostly with the CEO, and supporting the Human Resources department **Skills & Experience includes**: - ⁠ Managing Human Resources, staff contracts, annual leave &...

  • Assistant Executive Housekeeper

    1 week ago

    Badung, Indonesia High and Low Headhunters Full time

    Our client, an enchanting luxury boutique hotel, is looking for an Assistant Executive Housekeeper to join their team. **Requirements**: - Diploma or Degree in Hospitality Management or a related field is preferred. - Minimum of three years of experience in housekeeping operations, with at least one year in a supervisory or assistant managerial role. -...

  • Executive Assistant to Chief Executive Officer

    5 days ago

    Kabupaten Badung, Bali, Indonesia Mazari Properties Group Full time

    Executive Assistant to the Director/CEO seeking for highly intelligent, proactive, and resourceful Executive Assistant to the Director/CEO — someone who operates as a strategic right hand, not a traditional administrative assistant. This role is ideal for a sharp thinker with strong organizational instincts, leadership potential, and the ability to bring...

  • Executive Assistant

    2 hours ago

    Badung, Indonesia High and Low Headhunters Full time

    A sustainable food company specialising in wild-harvested and locally sourced ingredients from Bali is looking for an Executive Assistant to join their team. **Requirements**: - Bachelor's Degree in Business Administration, Management, or a related field (preferred). - Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or in a...

  • Personal Assistant

    6 days ago

    Badung, Indonesia High and Low Headhunters Full time

    A Bali-based ethical leather accessories brand—renowned for its handcrafted, functional, and premium-quality products—is seeking a **highly organised and proactive Personal Assistant & Project Coordinator** to support their growing operations. This unique dual-role offers an exciting opportunity to work closely with the founders of a values-driven...

  • Operational Assistant

    2 weeks ago

    Badung, Indonesia PT. Mimpigo Agen Wisata Full time

    A dynamic local travel agency in Bali is currently looking for a reliable and proactive Operations Assistant to help manage and support our operational activities, especially for all islands in Indonesia. This role is ideal for someone who is organized, flexible, and ready to take on challenges. Location: Based in Bali (Canggu) Employment Type:...

  • PMO (Project Management Office) & Finance Assistant

    2 weeks ago

    Badung, Indonesia High and Low Headhunters Full time

    A leading property investment and finance group based in Bali is looking for a highly skilled PMO (Project Management Office) & Finance Assistant to join their team immediately. **Requirements**: - Must be based in Bali. - Bachelor's Degree (S1) in a relevant field. - Minimum two years of relevant experience, preferably in a startup or fast-paced...

  • Executive Assistant

    1 week ago

    Badung, Indonesia Synergy Pro Full time

    **Title: Executive Assistant - Remote** **Description**: A Real Estate company seeks a dedicated Executive Assistant to join our client's team in Bali. **Qualifications**: - Fluent in both spoken and written English. - Strong organizational skills with a keen attention to detail. - Prior experience in an office environment and working with executives. -...