Highly Experienced, Proactive and Fast-working Executive Assistant

1 week ago

Badung, Indonesia Twenty Two Group Full time

We have an opening for a highly experienced Executive Assistant to work at our office in Tumbak Bayuh, Bali and support our CEO with the day to day running of four fast growing interconnected businesses in the creative space.

The role requires at least 3-4 years of experience working as an Executive Assistant experience to an international CEO.

**Must haves skills/attributes/experience**:

- Excellent English, written and speaking - our company moves at a fast pace so this is important in order to understand tasks and instructions quickly
- Clear communication and understanding of business context - and our team is based in Bali and internationally across the globe so clear communication is key to ensure tasks are understood and delivered perfectly
- Understanding of tech tools such as Outlook, Calendly, Pipedrive (or other CRM), Google Drive, Gmail for business, HR tools, DocuSign, ChatGPT/Perplexity and the ability to learn and master new business tools - we will look to you to solve issues and make changes across our tools
- Understanding of business finance and invoicing - you will be creating and editing invoices for our finance team when needed
- Very high attention to detail - we are looking for someone who makes mínimal errors, and can add value by spotting issues or errors from others and solving them before they become a bigger issue
- Extremely organised - with four business it is crucial things are saved, filed and updated on the go so that documents are available whenever our CEO or team's need them
- Proactive and independent worker - we'll expect you to manage your own deadlines and regular tasks and figure things out as you need to
- Good people management - you will be responsible for making sure suppliers deliver work on time, and employees provide documents you request, and the go-to for the team's issues and the CEO's ear to the ground
- Fast worker who can improve processes every time - we are a busy group of businesses and expect the day-to-day work to be completed efficiently so that we can brief you on bigger and more exciting ad hoc projects to help with our business growth

**Examples of tasks include (but could be anything)**:

- Onboarding new staff and ensuring all documentation is saved
- Managing petty cash for business and CEO's personal use
- Calculating commission for our partners based on invoices
- Updating Google Slide presentations, Google Documents and Google Sheets with accuracy and precision
- Researching to find suppliers, costs, products and services and negotiating to find the best deal - for example to create a social media asset
- Managing CEO's personal villa's and staff
- Managing CEO's personal affairs

Ability to commute/relocate:

- Badung: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Please explain your recent experience in a role like this and how it matches with the job description?
- What do you think makes a great executive assistant?

**Experience**:

- Executive Assistant: 3 years (required)

**Language**:

- Fluent English (required)

Application Deadline: 01/10/2025
Expected Start Date: 01/21/2025

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