Billing Supervisor

2 weeks ago


Jakarta, Indonesia Bollore Logistics Asia Pacific Full time

AREAS OF RESPONSIBILITY (Responsibilities and expected outcome)

**1. Main Duties / Key job task in-charged**:

- Ensure billing team’s discipline and compliance on internal system; i.e - cost registration, event updates, consistency in JIA usage.
- Maintain communication with Local Sales/ Account holders, Control Tower, and Customer Service, to ensure clear understanding of current and valid pricing/ contract rates for each customer.
- Work closely with our Finance/Tax dept, to maintain clear understanding of customer’s billing SOPs, policies and KPIs, as well as requirement of list of supporting documents required on invoices
- Work closely with each Business Units, to improve quality and expedite flow of jobfiles from BUs to Billing Dept, in order to speed up billing with completeness and accuracy.
- Maintain clear understanding of tax regulations, to ensure tax compliance of invoices
- Participate in the set-up of billing procedures/requirements/SOPs for key customers.
- Participate in the set-up of internal billing procedures/process flows to enhance productivity, improve KPI (speed of billing) and provide better transparency.
- Check correct Purchase and Selling JIA items are used on jobfiles.
- Check draft invoices, and ensure accuracy of billing; i.e - Billing Party/ 3rd Party Code used, Incoterms, complete supporting document, and accurate purchase and selling amount and JIA used.
2. Reporting Activities
- Control, monitoring and updating status of Undispatch Invoices.
- Control, monitoring and updating status of Pending Invoices drafts.

3. TEAM MANAGEMENT
(Supervisor to Asst. Manager)
- Ensure and monitor team compliance to the Bollore’s Code of Conduct and Company’s regulations
- Ensure team understanding and implementation on Bollore’s Value in daily work behaviors
- Plan and monitor team performance including give coaching and counselling needed to deliver expected outcomes
4. QHSE
- Participate in the set-up and follow-up of internal standard procedures to enhance productivity and transparency
- Maintain acceptable Health, Safety and Environmental risk levels in his/her area of responsibility
- Ensure the compliance with applicable legal requirements


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