Executive Assistant

We are seeking an Executive Assistant who can operate as a true strategic extension of the office. This role will manage and orchestrate the end-to-end execution of an executive schedule, business priorities, and partner coordination across MAP Tech. The EA will ensure structured, timely, and high-quality engagement with Partners (such as principal, vendors, banks, leasing partners, and pay-later providers), while partnering closely with other Executive Assistant to keep cross-functional work synchronized.

The ideal candidate brings experiences of high-performance experience supporting senior executives in fast-paced environments and possesses strong mastery of stakeholder coordination, governance, travel/visa processes, meeting management, and confidential documentation.

Key Responsibilities

• Own complete end-to-end management of calendar, meetings, travel, preparation materials, follow-ups, and priorities to ensure high-impact execution.
• Anticipate needs ahead of time and structure the Executive Office workflow to avoid bottlenecks or delays.
• Coordinate seamlessly with other Executive Assistant to align schedules, commitments, and decision pathways across MAP Tech.
• Manage and coordinate all cadence, meetings, communications, and document preparation.
• Ensure the Executive is fully prepared with context, briefings, data, and partner insights before each engagement.
• Track partner follow-ups, outstanding items, and deliverables, ensuring flawless execution and timely closure.
• Plan, coordinate, and execute all critical meetings, from weekly leadership sessions to partner negotiations and MAP board-related interactions.
• Prepare, capture, and distribute high-quality Minutes of Meeting (MoM) with disciplined follow-through.
• Maintain structured governance rhythms across Commercial, Retail, Digital, Finance, Marketing, and Apple/Samsung partner teams.
• Manage complex domestic and international travel plans, including itineraries, accommodations, partner visits, and budget controls.
• Maintain structured filing systems to ensure easy access to agreements, historical partner documentation, and performance reports.
• Oversee confidentiality protocols and ensure data integrity in all communications.
• Manage administrative workflows, procurement, coordination with MAP Tech support functions, and office readiness.
• Liaise with vendors, internal teams, and support units to ensure efficient execution of operational tasks.
• Resolve issues quickly and maintain a stable operational environment for the Executive Office.
• Serve as the Executive's representative when interfacing with internal teams, MAP leadership, and external partners.

Qualifications & Requirements

• Experiences of supporting C-level executives or senior leadership in high-intensity environments.
• Experience interfacing with top-tier partners such as global brands, distributors, banks, or international organizations.
• Proven ability to manage heavy and dynamic schedules, confidential information, and competing priorities.
• Strong proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Experience preparing executive decks, summaries, and structured documentation.
• Familiarity with travel logistics, vendor management, and operational finance (expenses, reimbursements, purchasing).
• High integrity, excellent judgment, and absolute confidentiality.
• Anticipatory and proactive—sees issues before they arise.
• Highly structured, disciplined, and process-oriented.
• Strong interpersonal skills and relationship-building capabilities.
• Ability to stay composed under pressure and navigate ambiguity with clarity.
• Professional fluency in Bahasa Indonesia and English.