Manager School Building Operation

To ensure that all school buildings, facilities, utilities, and physical environments operate safely, efficiently, and in good condition to support teaching and learning activities.

Key Responsibilities :

• Building & Facility Management :

• Oversee daily operations of school buildings, ensuring all facilities are safe, functional, and well-maintained

• Ensure regular preventive maintenance for electrical, plumbing, AC, fire safety, and other systems
• Conduct routine building inspections and report findings to management

• Coordinate repairs, renovations, and improvement projects

• Operations & Logistics :

• Manage school operational activities including classroom setups, event preparation, and logistical support

• Oversee cleanliness, sanitation, waste management, and environmental standards

• Ensure availability of utilities (water, electricity, internet) and manage issues promptly

• Vendor & Contractor Management :

• Manage relationships with vendors and service providers such as cleaning services, security, AC technicians, electricians, etc

• Review and verify vendor performance, contracts, and service level agreements (SLA)

• Ensure all third-party workers comply with school safety and conduct standards

• Health, Safety & Security :

• Ensure compliance with safety regulations, emergency procedures, and accident-prevention measures

• Maintain fire extinguishers, alarms, CCTV, access control, and emergency signage

• Conduct safety drills and training with the relevant departments

• Asset & Inventory Management :

• Maintain updated inventory of school assets, equipment, and supplies

• Ensure proper storage, distribution, and tracking of operational materials

• Monitor asset usage and propose replacements or upgrades when necessary

• Budgeting & Reporting :

• Prepare annual operational & maintenance budget proposals

• Monitor expenditure and ensure efficient cost control

• Provide monthly reports on facility status, maintenance activities, and operational improvements

• Team Management :

• Supervise maintenance staff, cleaners, technicians, and other operational personnel

• Develop work schedules, assign tasks, and evaluate team performance
• Provide training and guidance to improve staff capabilities

Qualifications & Skills :

• Bachelor's degree in Facility Management, Engineering, Architecture, Business Administration, or related field
• Minimum 3–5 years of experience in building operations, facility management, or school operations
• Experience in managing maintenance teams, vendors, and operational budgets
• Strong understanding of building systems (electrical, mechanical, plumbing, HVAC, safety equipment)
• Excellent leadership, coordination, and decision-making skills
• Strong communication skills to work effectively with school leaders, teachers, vendors, and external parties
• Ability to manage multiple projects, schedules, and priorities
• Knowledge of health, safety, and environmental standards, including fire safety, sanitation, and emergency procedures
• Proficient in Microsoft Office and basic facility management tools/software
• High integrity, discipline, and accountability
• Detail-oriented with strong problem-solving skills
• Able to work under pressure and respond quickly to urgent situations
• Customer-service mindset focusing on supporting school needs
• Able to work on-site and available for emergency calls outside regular working hours
• Physically fit and able to perform tasks that require mobility, inspection, and supervision of building areas
• Willing to work within a school environment and comply with school values and work ethics
• Strong commitment to safety, cleanliness, and operational discipline
• Having a Responsible to Life attitude