Accounting and Finance Officer

The incumbent is responsible to conduct financial accounting duties and provide support to the Accounting and Finance Unit of the FHI 360 Indonesia office for EPIC Global Health Security Project and assist in other projects as required. 

• Prepare payment vouchers to process all vendor invoices, travel expense reports and other program-activity payments for assigned program portfolio.  Ensure completeness of supporting documentation and accuracy of entries for financial reporting.
• Prepare all advance requests (workshop, travel, subawards) ensuring availability of funds and monitoring all advances of assigned program portfolio to perform timely reconciliation of advances per the Country Office policies. 
• Ensure completeness of supporting documentation and accuracy of entries for financial reporting. 
• Prepare monthly financial close reports, including bank reconciliations, to submit to Corporate Accounting each month.   
• Ensure all financial transactions for assigned portfolio of project-based activities, oversight to ensure transactions are recorded timely into the accounting system and reviewed for accuracy and completeness.  
• Reconcile subrecipient advances and expenses, update subaward tracker upon reconciliation.
• Do the data entry for the accounting and finance system.
• Oversee petty cash management and records.
• Maintain and update the office financial files ensuring up-to-date records/trackers and all finance files are electronically filed in the office.
• Perform review of project expenses and prepare documentation related to VAT-exemption requests.  Update and maintain internal control system for all VAT related transactions and exemption requests.
• Perform other duties as assigned.

Qualifications:   

• Bachelor's degree in finance or accounting, and minimum 5 years' relevant experience in NGO environment.
• Proficiency in spreadsheet software required.
• Prior experience working on US Government programs and working in an international NGO environment.
• Must be able to read, write and speak fluent English
• Microsoft Dynamics NAV ERP software system experience is preferred
• Strong working knowledge of office software, including Word and Excel
• Tax Brevet A and B will be an advantage
• Must be well organized, good attitude, self-starter with attention to detail
• Must have excellent communication skills and good command in both written and spoken Bahasa Indonesian and English.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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