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Business Assistant

2 weeks ago

Jakarta, Jakarta, Indonesia Ubework Full time

Position: Business Assistant

Location: Jakarta, ID

Jobcode: 18522

We are excited to connect with future talents like you

If you are interested, drop your CV to with subject:

Email subject: Job Code – Position – Full Name

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About the Role

This role requires strong coordination skills, discretion, and the ability to manage executive schedules while working closely with internal teams. As a Business Assistant, you will support executive administration, general affairs, and cross-department coordination to ensure efficient workflows, accurate reporting, and well-maintained office operations.

Key Responsibilities

  • Manage CEO's calendar, meetings, travel planning, and schedule accuracy.

  • Handle company administration: emails, letters, documents, and executive coordination.

  • Support General Affairs (GA) to ensure daily office activity runs smoothly (facility, vendor, supplies, and office readiness).

  • Coordinate internal projects across procurement, production, warehouse, and logistics updates.

  • Maintain confidentiality discipline and executive-level administrative support.

  • Prepare and track spreadsheet-based summaries, meeting notes, and reporting evidence.

  • Ensure office asset agreements, vendor services, and facility maintenance alignment.

Requirements

  • Degree/Diploma in Business Administration, Communication, Management or Secretarial.

  • Minimum 2 years executive admin or CEO office support experience with comprehensive understanding with Microsoft Office products and virtual meeting tools.

  • Strong confidentiality, documentation rigor, multi-tasking, and deadlines adherence.

  • Good understanding of office facilities, vendor agreements, and GA workflows.

  • English is mandatory.