Purchasing Staff

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Purchasing Team

Jakarta

RESPONSIBILITIES:

1. Create a Purchase Order or Work Order:

a. Ensure that the PO/WO made is in accordance with the MRS (Material Request Sheet) or SPM (Material Request Letter) received from the project.

b. Explain the payment terms at the beginning of the purchase (for new vendors) so that vendors can understand the company's policies.

c. Check the terms and VAT that have been running (for old vendors) so that the purchase process runs effectively.

d. Seeking better payment terms (for old vendors) with a standard down payment of 14 days and other payments of 30 days.

e. Write down the delivery time

f. Communicate with vendors related to the products to be produced such as drawings for construction, materials used, colors, delivery times, working times, field conditions and so on.

g. Strive to get the best price according to the quality and specifications requested and ensure that the budget for PO/WO does not exceed the BQ contract or VO budget.

2. Supporting the Project Division, among others, in the following ways:

a. Receive MRS (Material Request Sheet) or SPM (Material Request Letter) from the project to be processed in PO (Purchase Order) or WO (Work Order)

b. Coordinate delivery times, product quality, and so on with vendors according to the project's dateline directives.

c. Sending shop drawings from vendors to the project for checking (for vendors outside the workshop).

d. Send back the shop drawing that has been approved by the project to the vendor.

e. Upload a PO (Purchase Order) or WO (Work Order) that has been sent to the vendor in the Trello app to let the project know that the MRS (Material Request Sheet) or SPM (Material Request Letter) has been processed in the purchasing.

f. Make sure the site address and time of receipt of goods are in accordance with the conditions and situation of the site (for example, there are sites that can only receive goods above 19.00 etc.).

g. Coordinate with SPV (Supervisor) or SM (Site Manager) for the receipt of goods or site checks or product installation in the field with related vendors.

h. Assist the project to communicate to vendors if the ordered goods are not in accordance with the agreement in the PO or WO.

3. Supporting the performance of the Design division – among others:

a. Request product samples from vendors/suppliers related to a product needed by the designer, such as iron finishing colors, duco on wood, and so on (tender stage)

b. Request product samples from vendors/suppliers related to a product needed by the designer, for example, iron finishing colors, duco on wood, and so on that are in accordance with the BQ or VO (material approval stage) contract budget.

c. Communicate the designer's needs to vendors/suppliers, for example related to the type of product, desired color, availability of goods at suppliers, and so on.

d. Ensure that the approval material is complete with the designer's needs/desires such as color, type and so on.

e. Make a meeting between the seller/vendor and the designer team for the introduction of a new product.

f. Record reviews conducted by designers with vendors for mock ups or samples of a product before being processed into production as needed. Submit the review to vendors, designers and projects as archives/data if needed.

4. Assisting in the work of the finance division – among others:

a. Sign the FPP file (Billing Approval Form) as an attachment to the Minutes from the vendor who enters the project by checking the conformity of the installed/delivered product with the Purchase Order.

b. Suspend payments when needed

c. Inform the finance when the down payment (down payment) and transfer date are needed (via email and physical files).

d. Request invoices, tax invoices to sellers/vendors for completeness of the suspension settlement file

e. Collect proof of road letters or minutes from the warehouse/project when the product is received for the completeness of the suspension settlement file.

f. Assisting in the work of the finance division – among others:

 Sign the FPP file (Billing Approval Form) as an attachment to the Minutes from the vendor who enters the project by checking the conformity of the installed/delivered product with the Purchase Order.

 Suspend payments when needed

 Inform the finance when the down payment (down payment) and transfer date are needed (via email and physical files).

 Request invoices, tax invoices to sellers/vendors for completeness of the suspension settlement file

 Collect proof of road letters or minutes from the warehouse/project when the product is received for the completeness of the suspension settlement file.

1. Supporting the performance of the Quality Control division as follows:
   
   a. Inform the QC PO/WO team that is required for QC according to mutual agreement.
   
   b. Together with the QC team, we check the quality of products produced by new vendors in the vendor workshop (who have never worked with Liquid before).
2. Supporting the performance of the Estimator, among others:
   
   a. Provides data on the price of a finished or custom product that the estimator needs.
   
   b. Negotiate with vendors to get the best discounts/prices.
   
   c. Record the final cost of the project which includes the PO/WO value with the budget value in BQ.
3. Store/archive physical and soft copy purchase documents (PO and WO).

EDUCATION LEVEL

1. Minimum high school diploma or equivalent,

2. D3, S1 preferred Architects and civil engineering

EXPERIENCE

1. Minimum of 5 years in the same position for high school or equivalent

2. Minimum of 2 years in the same position for D3, S1

SPECIAL SKILLS

• Basic computer program (Example: Microsoft word, excel).
• Can read working drawings (better)
• Understand and be able to speak English (better).
• Understand online purchase procedures and tax invoices (better)

PERSONALITY CHARACTERISTICS :

• Research and multitasking
• Able to communicate well especially in terms of negotiation
• Adaptable
• Can work in teams or individually.