Personal Assistant

2 days ago

Surakarta, Central Java, Indonesia PT. Chari Makmur Indonesia Full time $15,000 - $30,000 per year
Job Responsibilities
1. Calendar & Schedule Management
  • Manage and coordinate the Director's daily agenda, including meetings, appointments, and travel schedules.
  • Anticipate conflicts, adjust plans when needed, and ensure the Director's time is used effectively.
2. Communication Management
  • Handle incoming and outgoing communication on behalf of the Director.
  • Screen calls, respond to emails, draft correspondence, and maintain a professional communication flow.
3. Travel Arrangements
  • Organize domestic and international travel, including flights, hotels, transportation, and itineraries.
  • Ensure all arrangements align with the Director's preferences.
4. Meeting Support
  • Prepare meeting agendas, take minutes, and manage documentation.
  • Handle logistics: scheduling, venue setup, catering, and technology needs.
5. Research & Business Analysis
  • Conduct research on business-related topics, industries, markets, and competitors.
  • Analyze data and present insights to support decision-making.
6. Presentation & Reporting
  • Prepare detailed reports and business presentations.
  • Adapt presentation styles based on the audience (internal/external).
7. Project Management Support
  • Assist in planning and executing business projects.
  • Coordinate with internal teams or partners, monitor progress, and ensure deadlines are met.
8. Information Management
  • Maintain organized physical and digital files, records, and documents.
  • Manage databases, contacts, and information systems for easy access.
9. Administrative Support
  • Handle general admin tasks such as expense tracking, invoices, filing, and office supplies.
  • Assist with personal errands when required.
10. Relationship Management
  • Build relationships with clients, partners, and stakeholders.
  • Act as a liaison to support smooth communication and cooperation.
11. Collaboration
  • Work closely with multiple business units to ensure alignment across projects and initiatives.
12. Confidentiality & Discretion
  • Handle sensitive and confidential information with professionalism and trustworthiness at all times.

Job Requirements
  • Proven experience as a Personal Assistant or similar role, ideally supporting senior executives.
  • Excellent organizational and time-management skills with the ability to multitask and prioritize.
  • Strong communication skills in Indonesian and English, including proper business etiquette.
  • Proficient in computer and office software (documents, spreadsheets, email).
  • High level of discretion and integrity in handling confidential information.
  • Strong attention to detail and problem-solving abilities.
  • Adaptable and able to handle unexpected changes.
  • Professional, proactive, and reliable attitude.
  • Willing to relocate to Surakarta City.

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