Operational Assistant

2 weeks ago

Jakarta, Jakarta, Indonesia Museum MACAN Full time

Responsibility:

Supporting Visitation and Facilities Manager

  • Assist the Visitation and Facilities Manager in managing all the needs of the Visitation and Facilities Department.

Operational

  • Ensuring all Museum Operational needs are ready and feasible to operate (Pre- and Post-MUSEUM Operational hours).
  • Ensure that all administrative processes in the Visitation and Facilities department run well as needed.
  • Ensuring that all Man Power (VSO / Security / Museum Assistant / Cleaning) is fulfilled and runs properly according to operational needs.
  • Ensuring all Museum activities / Operational activities (loading / unloading art work , events, civil, MEP, fitout, ticket sales, safety artwork, security, hygiene and cleaning) run well according to procedures and needs

Briefing and Evaluation

  • Conducting briefings and evaluations to the entire operational team (VSO / Security / Museum Assistant / Cleaning), conveying information, giving direction, and handling operational constraints every day.

Coordination

  • Coordinate with building management related to licensing, constraints, and all operational needs that cover the building area.

Managing Property

  • Managing property museum assets (standing signage, standing barrier,, handy talky, lighting, APAR, etc.), ensuring that all conditions are good and proper to use.
  • Supervise all areas including manpower, work safety, cleanliness, security, and the feasibility, of the museum's area / facilities).

Requirements :

Education & Experience

  • Bachelor's Degree
  • Required language(s): English, Bahasa Indonesia
  • At least 1 year of working experience in the related field is required for this position
  • Specialized in Customer Service, Hospitality
  • Good sense of direction and communication

Behavioral Competencies

  • Flexibility and willingness to work outside office hours
  • Ability to work well independently and as part of a larger team
  • Excellent interpersonal skills
  • Exceptional organizational skills
  • Proactive and responsive
  • Deadline-driven

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