Secretary

Qualifications:

1. Minimum Bachelor's degree (S1).
2. Minimum 2 years of experience as a Director's secretary.
3. Proficient in using Microsoft Office.
4. Excellent verbal and written communication skills.
5. Able to manage a tight schedule, set priorities, and complete tasks on time.
6. Strong analytical thinking and problem-solving skills.
7. Able to work effectively with various parties, both internal and external.
8. Proficient in English and Mandarin, both spoken and written.
9. Attach a color photograph and be proficient in Hokkien.
10. Only candidates who meet the requirements will be invited for the interview process

Main Duties:

1. Arrange the director's meetings, schedules, and activities in an organized manner.
2. Prepare all necessary documents, agendas, and logistics for meetings, and take meeting minutes.
3. Receive, filter, and forward letters, emails, and other official documents, as well as archive important documents.
4. Create reports, presentations, and other documents required by the director.
5. Act as the main point of contact for internal and external parties wishing to communicate with the director, including receiving and forwarding calls and emails.
6. Arrange and coordinate the director's business trips, such as booking tickets and accommodation.
7. Ensure smooth communication between the director and other departments, clients, or business partners.
8. Ensure all confidential company documents and information are properly secured.
9. Provide information, advice, and alternative perspectives to assist the director in making strategic decisions.