Specialist Formalities

We are looking for Formalities & Expatriate Affairs Specialist with strong administrative and reporting capabilities to manage expatriate related processes and ensure full compliance with Indonesian regulations on the employment of foreign workers. This role will require collaboration across departments, attention to detail, and effective communication to support a seamless experience for expatriates working in the company.

Some of your duties will include:

·       Responsible to support expatriates' administration to comply with prevailing Laws and Regulations.

·       To ensure that all Visa, Kitas (stay permit), MERP (Multiple exit Re-Entry Permit), Passports, Working Permits, Driver Licenses, Police Report ready in timely manner for all expatriates employees and dependents who are working for Amman Mineral Grup.

·       To take care to process the appropriate passport and visa for National employees who will be traveling abroad for training, meeting/conference, etc.

·       Collect, manage, and maintain expatriate data and documentation, including regularly updating the internal database.

·       Prepare and submit reports related to expatriate employment in a timely and accurate manner.

·       Ensure implementation of company policies and procedures in line with government regulations, particularly in managing foreign workers (Pengelolaan Tenaga Kerja Asing).

·       Coordinate with relevant internal departments and external agencies/government bodies for expatriate permits, documentation, and compliance matters.

·       Serve as a point of contact for expatriates in relation to administrative and settlement matters.

·       Provide guidance and support to ensure a smooth onboarding, extension, or exit process for expatriate staff.

·       Maintain effective communication and build strong relationships across all levels of the organization.

·       Support additional expatriate-related tasks as needed in a dynamic and fast-paced environment.

What skills and experience do you need?

·       Bachelor degree in Human Resources, Law, Business Administration, or related fields.

·       Minimum 7 years of experience in expatriate affairs, general affairs, or HR administration, preferably in a multinational company or working with foreign workers; at least have 5 years of experiences in similar role as Specialist Formalities & Expatriate Affairs.

·       Good understanding of Indonesian labor regulations regarding the employment of expatriates.

·       Strong administrative and organizational skills with high attention to detail; Excellent interpersonal and communication skills; able to coordinate and influence across departments; able to multitask and work under pressure with minimal supervision; Hospitality mindset and team player.

·       Excellent communication skills in English both verbal and written and computer literate - Proficiency in Microsoft Office and database management.

·       Driving license is preferable.