General Affairs

2 weeks ago

Jakarta Metropolitan Area, Indonesia Integrity Indonesia Full time

The
General Affairs (GA) Supervisor
is responsible for leading a team dedicated to the administrative activities of the company and for facilitating the smooth running of the office, handling all procurement as well as providing key support to the accounting team. The role of GA Supervisor reports directly to the Head of HRGA Department.

Key Responsibilities:

Office Management

  • Ensure smooth office operations, including rent, utilities, equipment, and facilities

  • Maintain office layout, cleanliness, safety, and security

  • Oversee repairs, maintenance, and inspections of the office, vehicles, and other assets

  • Manage reception and general office services

Team Supervision

  • Lead and mentor the GA team (Receptionist, Office Helpers, Driver)

  • Manage schedules, training, and performance evaluations

Administrative Support

  • Monitor employee cash advances and support payment processes

  • Check and process business expense claims and travel arrangements

  • Assist with document preparation for payment and bank uploads

Procurement

  • Manage procurement of office, IT, and facility needs from sourcing to delivery

  • Handle vendor selection, negotiation, documentation, and compliance

  • Coordinate with Accounting to record assets properly

Inventory Management

  • Oversee stock of office supplies and dry goods

  • Ensure accurate monthly stock counts and reconciliations

  • Plan purchases to avoid shortages or excess

Records & Storage

  • Maintain proper document archiving and storage according to SOPs

  • Implement and update administrative systems

Collaboration & Reporting

  • Work closely with Accounting, IT, and other departments

  • Provide advice on GA-related needs and propose improvements

  • Prepare periodic reports, update SOPs, and track KPI achievements

  • Handle ad-hoc tasks as needed

Requirements:

  • Bachelor's degree (preferably Accounting or Business)

  • Minimum 5 years' experience in a similar role with team supervision

  • Strong organizational skills, attention to detail, integrity, and professionalism

  • Excellent communication skills and proficiency in English

  • Computer literate (especially Excel); good with numbers and reconciliations

  • Experience in secretarial functions and building automation systems

  • Proactive, solutions-oriented, collaborative

  • Creative thinker with a strong sense of ownership and progress

If you meet these requirements and if you are looking for a new, exciting opportunity within a successful, growing enterprise, then this role is for you

Integrity Indonesia is an equal opportunity employer.

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