Executive, Purchasing

Job Purpose:Plan and manage all activities that involve Sourcing, Procurement, Services, Logistics management, warehouse and inventory (where applicable) to support a Global Operational footprint. Current Operational locations are in ASEAN (Singapore, Thailand, Brunei, Malaysia, Indonesia, India, Taiwan and Myanmar), the Middle East, Africa, and Australia. With an ability to quickly adapt to new countries where we may extend our operationsTo ensure supplies and services are managed at the right price, right quantities, to the right locations, and at the right time by the right process, in order to minimize costs and ensure safe and uninterrupted operations or project completionEnsure all activities are carried out in strict compliance with Corporate Governance and applicable Laws and RegulationsSuggest and execute improvements to the process to increase reliability, cost efficiency, compliance and productivityKey Responsibilities:Ensure all activities are executed in full compliance with the company rules, policies and procedures and in full compliance with the laws and regulations within the countries that we operate and as well as the requirements of the charterers for whom we work and standard industry rulesEnsure all requisition forms (RF and Job card) raised (By vessels or office) are sourced, evaluated, negotiated and PO issued within1-3 Days window for RFs marked as Urgent (U)3-5 Days window for RFs marked as Normal (N)To ensure no downtime due to lack of timely response and suppliesEnsure that all purchases made through the Purchasing Department are properly authorized and conform to quality specifications and standardsOn approval as per DOA, Prepare Purchase Order in SAP, follow-up with suppliers for prompt delivery100% orders through SAPManaging Freight Forwarder, clearing and last mile delivery agents for shipments arrangement to vessel or warehouseEnsure confirmation of goods and services delivered or completed respectively is recorded. Support Account's payables for follow-up monitoring & tracking Delivery Orders (DO) and submit for Good Receipt processing within 30 days after completion of orders or service job completionClose in SAP within 5 days of receipt of documentation. It is expected that in case of missing documents or incomplete or discrepancy spotted submission, a pro-active follow-up is maintained to meet the timelineMaintain accurate and comprehensive information on all purchases made and ensure that all purchasing records are updated and filed accordingly with attachments in SAP POEnsure no Purchase Order (PO) are HELD in SAP Purchase Order Module for more than 2 working daysEnsure all Orders / Repair jobs must have a complete and comprehensive Purchase order before goods delivery/job start (otherwise will constitute a Cart-Before-Horse (CBH) case. For any exceptions, refer to SCM Manual/Assistant Manager-Regional SCMPrepare and/or provide inputs to weekly and monthly reports timelyWeekly CBH report, Held PO, Open PO and Open VimCost savings = Each purchase transaction's final value is always 5% lower than the lowest quotes comparedTo perform GR transaction on timely basis (not applicable for OMO)Open PO => zero cases for more than 30 days unless reasonably justifiedOpen VIM => zero cases for more than 30 days unless reasonably justifiedAny other duties related to purchasing as assigned by Manager - Regional SCM and ManagementRequirementsDiploma/Degree Holder in Supply Chain Management discipline or Diploma/Degree in Engineering disciplineMust have 1 - 5 years of purchasing & negotiation experienceEnglish communication is goodWell versed in MS Office, familiar with SAP (MM Module) is preferredPossess effective planning and analytical skillsGood interpersonal negotiation and communication skillsAbility to work under pressure and multi-taskAble to handle routine tasks and follow procedures to keep documentation consistentBenefitsFlexible working hoursMedical insuranceTraining overseasGood career path