Procurement Officer

6 days ago

Bali, Indonesia The Cube Group Full time 400,000 - 800,000 per year
  • Order and supply of building materials to sites (general construction, electrical engineering,

utility networks), Maintain accounting and inventory control of materials.

  • Collection of primary documents (invoices, delivery notes, bill of lading universal transferdocument and quality certificates), Verify invoices to ensure compliance with contractual terms and site progress;

Maintaining a register of contracts and putting a register of payments to Finance Department;

  • Maintaining mutual settlements with Suppliers, monitoring payments in coordination with

Finance Department;

  • Periodic request for reconciliation reports in coordination with Finance Department;
  • Supply of materials in accordance with the production schedule in coordination with construction/project team;

Price monitoring;

  • Request for commercial proposals;
  • Working with an agreed list of suppliers, as well as searching for new ones;
  • Conducting tenders to select a contractor for all types of construction and installation work, service providers (posting tender documentation on the electronic trading platform, searching and analyzing service providers and construction and installation works, collecting and analyzing commercial proposals);
  • Conducting tenders for the purchase of materials (maintaining tender tables for all main product groups);
  • Coordination and control of execution of the procurement procedures schedule;
  • Carrying out procurement activities for entrusted nomenclature groups of goods and materials in coordination with logistic team (processing requests from the site; checking prices and correctness of items in invoices; maintaining a supply table; providing up-to-date information to the warehouse service and/or to the construction site);
  • Organizing and participating in meetings with counterparties on interaction in the field of procurement (deferred payment, increasing the credit limit, signing a supply agreement, reducing the cost of inventory items);
  • Execution of supply contracts with contractors, approval, control of approval deadlines
  • Tracking receivables and payables for your counterparties;
  • Formatting of a database of potential tender participants, active participation in attracting newones;
  • Conducting tenders for ready-made technical specifications for various types of construction and construction-related work, less often – supplies;
  • Sending out invitations, collecting applications and proposals from participants, checking and economic analysis of Contractors' calculations;
  • Preparation of comparative tender tables for the Tender Committee;
  • Drawing up protocols based on the results of the Tender Committee, notifications to participants;
  • Interaction with related departments on the tender procedure.

FLUENT IN ENGLISH IS A MUST

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