Exam & Assessment Coordinator

2 weeks ago

Tangerang, Indonesia British School Jakarta Full time

**Exam & Assessment Coordinator**:
**Location**: Indonesia

**Functional area**: Secondary

**Employment type**: Full-time

**Job Type**: Contract
- Purpose:

- To have responsibility for the organisation and administration of all Internal and External examinations as well as baseline testing done for students in Secondary School.
- Responsibilities:

- Examinations Organisation
- For External Exams, ensure that all external examinations take place efficiently and fulfill all regulations (including IB, IGCSE and any Indonesian examinations).
- For Internal Exams, set up the exams in iSAMS, assign the students to their exams and input/download the results into iSAMs.
- To be fully cognisant and up to date with the latest examination developments and guidance and to appraise the SSLT as required.
- To fulfil the role and responsibilities of the Examinations Officer as stipulated in Exam Board regulations, liaising effectively with the IB/DP Coordinator and IGCSE Coordinator for internal and external examinations and promoting the highest standards of academic honesty.
- To liaise and communicate effectively with Exam Board Administrators.
- To ensure that examinations on the main school calendar are accurate or amended as necessary.
- To organise the annual Internal Examinations, constructing the examination timetables, creating efficient procedures for the submission and collection of papers and communicating expectations professionally and effectively to staff.
- To create efficient procedures for the submission and collection of Examination papers and to clearly and professionally communicate the responsibilities of Faculty Leaders.
- Working with the Head of Language Acquisition and English Language and Literature to ensure timetables of oral examinations and IB summative assessment components are within Examination Board windows where applicable and meet the stipulated protocols of the I/GCSE or IB boards or organisation.
- Assist with rooming, scheduling, administration and invigilation of oral examinations as required.
- To ensure that teachers have access to the relevant syllabus and Exam Guides, past papers and mark schemes in addition to support material provided by the Exam Board.
- To circulate updates from the Exam Boards to Faculty Leaders and relevant teaching staff as appropriate and forward details of CPD for I/GCSE courses from the Exam Boards.
- To register teachers teaching Years 10 and 11, providing access to the CIE online teacher site and Edexcel Plus, as appropriate.
- To organise all External Examinations for IGCSE, GCSE and IBDP, ensuring that Exam Board requirements are fully met and that students and parents receive clear communication of all Examination arrangements.
- To ensure that the designated Examination Hall is well prepared, liaising with the campus team and faculty areas affected.
- Be present at the start and end of each internal and external examination, requesting lesson cover as required to facilitate this.
- To complete an events form for any external examinations which occur during public holidays, ensuring that Security and Medical are alerted and that there is adequate access to required facilities.
- To ensure that all students are safely 'off campus' beyond evening Examinations and confirm with the designated Duty Manager.
- To liaise with Faculty Leaders and IBDP and IGCSE Coordinators, ensuring that all Examination entries are submitted accurately before the Exam Board deadline.
- To work with the IN Coordinator to secure 'access arrangements'
- (additional time, a scribe, etc)for students with documented Individual Needs, prior to external Examinations and where applicable communicate a 'special circumstance' to the Exam Board after an Examination.
- To submit predicted grades in the event of a student not completing an examination for reasons beyond their control (documentation provided).
- To be responsible for the organisation and administration of invigilation for all internal and external examinations in the Secondary School.
- To ensure that all invigilators are approved by the line manager and receive both Child Protection and Invigilator training as stipulated by the Exam Boards.
- To monitor the performance of invigilators to ensure that the highest standards and security is maintained throughout all Examinations.
- To ensure that invigilators are fully briefed on procedures to follow to prevent malpractice and confidently and appropriately address suspected student malpractice during Examinations.
- To ensure that an agreed evacuation plan is in place in the event of an emergency and that invigilators and staff follow protocol.
- To track Examination Papers sent by courier and organise and administer the dispatch of completed papers to the destinations stipulated by the Exam Boards.
- To distribute Examination Results to the Principal and Senior Leadership Team, followed by students and Faculty Leaders on the approved dates, managing communication w

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