Un Women: Programme Assistant, Ending Violence Against Women, Jakarta, Indonesia, Sc5

1 week ago

Jakarta, Indonesia United Nations Development Programme (UNDP) Full time

**I. Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security.

In Indonesia, UN Women works with the government, civil society organizations (CSOs), academia, the media, and the public and private sectors to address national priorities of gender equality and women's empowerment. Placing the advancement of women's rights at the center of our work and aligning with UN Sustainable Development Cooperation Framework (UNSDCF) 2021-2025 UN Women Indonesia focuses on (1) Inclusive human development through ending violence and discrimination against women and building women's leadership to build sustainable peace (2) Advance value-added and transformative economy by supporting women's economic empowerment (3) Gender-responsive approach to building climate resilience and disaster risk reduction (4) Using innovation and data to leverage gender responsive governance.

The Programme Assistant is expected to contribute to administrative and financial aspects of the Ending Violence against Women (EVAW) unit of UN Women Indonesia Country Office, which focuses on:

- Integrating right-based and victim-centered approached into policies and regulations.
- Strengthening a coordination mechanism and building capacities of frontline service providers on quality service provision.
- Mobilizing communities to prevent and respond to violence against women; and
- Strengthening VAW data collection and sharing.

Under the supervision of the EVAW Programme Manager, the Programme Assistant will work with and provide support to the members of the programme team in the EVAW Unit in the development and implementation of programme activities, consistent with the UN Women rules and regulations. The Programme Assistant will contribute to programme finance, administrative, and logístical assistance for smooth implementation and delivery of the programmes’ objectives under EVAW portfolio.

**II. Key functions and Accountabilities**
- **Provide administrative and logístical support to the formulation and management of programmes**
- Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
- Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities and finances;
- Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

2. **Provide administrative support to the financial management of the Programme Unit**
- Create projects in Quantum and prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, including the finalization of FACE forms;
- Prepare non-PO vouchers for development projects;
- Process payment for consultants and vendors;
- Create requisitions in Quantum for development of projects; register good receipts in Quantum.

3. **Provide administrative support to the Programme Unit**
- Undertake all logístical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Create travel arrangements for the Programme Team, including travel requisitions and claims;
- Draft minutes in meetings, as delegated;
- Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
- Organize and coordinate filing of documents; maintain mailing lists.

4. **Provide administrative support to resource mobilization**
- Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

5. **Facilitation of knowledge building and knowledge sharing**
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

**III. Competencies**

**Core Values**:

- Integrity;
- Professionalism;
- Respect for Diversity.

**Core Competencies**:

- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:
**Functional Competencies**:

- Knowled

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