Procurement Officer

2 weeks ago

Jakarta, Indonesia ITConnexion Full time

ITConnexion is looking for an
**Procurement Officer**

in **Jakarta, Indonesia**

**ABOUT ITCONNEXION**:
Founded in 2003, ITConnexion is an Australian multinational technology company headquartered in Melbourne, Australia. With offices in Melbourne, Canberra, and Jakarta, we support government agencies and businesses across multiple sectors throughout Australia and the APAC region, backed by field operations teams in other key cities.

**Why Join ITConnexion?**
- **Thriving Team Culture**: At ITConnexion, you'll be part of a supportive, open, and results-driven environment where people come first. Our team spirit goes beyond the usual, creating a workplace where each day brings opportunities to make a meaningful impact and contribute to shared growth and success.
- **Client-Centric Approach**:We're true partners to our clients, building long-term, authentic relationships and delivering high-value, results-oriented services in a fast-paced industry. Our reputation for quality means most of our business comes through referrals, a testament to our dedication and the trust we've built.

Joining ITConnexion means becoming part of a dynamic team where you'll grow, innovate, and make a real difference.

**Employee Benefits**
- **Attractive Compensation**: Enjoy an above industry standard competitive salary
- **Flexible Work Options**:Embrace a work-life balance that suits your needs with 20 days of paid leave each year and possible hybrid work arrangement
- **Growth and Development**:Accelerate your career with continuous learning opportunities, professional development programs, and dedicated training support.
- **Private Hospital Insurance**:Enjoy private hospital insurance alongside government healthcare (BPJS)
- **Collaborative and Dynamic Environment**: Thrive in a vibrant, team-focused atmosphere where collaboration drives innovation and every voice is valued.

**About the Role**

This is a fulltime role based in Jakarta, Indonesia to service our operation in Australia and Indonesia.

Ideally you will have 1-2 year experience as Procurement / Purchasing Admin managing end-to-end procurement process such as quotation, ordering, stock management, invoicing, and warranty claims.

You enjoy helping people; collaborating with offshore colleagues; have an eye for detail; are passionate about customer service.

**The responsibilities of this role include**:
Job responsibilities are to assist with all procurement process for both internal use and external clients, including but not limited to:

- Assist with identifying requirement and specification of required goods and services
- Document and track the entire process in accordance with company policies and procedures in our procurement system
- To check and monitor the availability of goods and services in compliance with the quantity, quality, delivery time, payment terms and other requirements as specified
- To prepare and provide quotation to external clients (and internal department) and record in our system
- To receive approval from to external clients (and internal department) and record in our system
- To negotiate pricing, conditions, and requirements to purchase goods and services directly to the supplier in order to obtain the best price, conditions, and requirements.
- To prepare the purchase order in our system and place it with the supplier
- To monitor and follow up on outstanding purchase order, delivery, dispatch, and record in our system
- To coordinate and arrange delivery time from suppliers as per the required needs and fund availabilities
- Monitoring of stock delivery to ensure that all stocks are invoiced timely and appropriately?
- Being responsible for recording all stock movements including returning of stock
- Following up on warranty registration and warranty claims
- Coordinate with offshore staff to perform stock-take on regular basis

**About You**
- **Fluent business grade English both spoken and written**:

- **Experience**: 1-3 years of experience in procurement, purchasing staff, sales administration, customer service, or account management, preferably within the IT or technology sector.
- **Education**: Diploma or Bachelor’s degree in Business Administration, Sales, or a related field.
- **Organizational Skills**: Strong organizational skills with the ability to manage multiple tasks and maintain attention to detail.
- **Communication Skills**: Excellent verbal and written communication skills for effective client interaction and team collaboration.
- **CRM & Technical Skills**: Proficiency in any CRM systems and MS Office Suite (Excel, Word, PowerPoint).
- **Customer-Centric Attitude**: Demonstrated ability to deliver excellent customer service and maintain positive client relationships.
- **Team-Oriented**: A proactive and collaborative approach to work, supporting both the sales team and the broader organization.

**How to Apply**

Application Deadline: 04/30/2025
Expected Start Date: 04/30/2025

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