Facility Finance Analyst

5 days ago

Jakarta, Indonesia FAA-PT Jones Lang Lasalle Full time

**Managing Finance Reporting Overall**:

- Support the successful delivery of a comprehensive range of financial services & support as defined in the Shell Contract
- Support the day-to-day Shell financial and accounting operations with particular focus on the client’s reporting requirements at a local and regional level
- To achieve KPI, financial, and other targets as established for the account
- Oversight of budgetary and reporting function and management of accounts payable and receivable function
- In-charge for Store Keeping at site

**Invoice Payments & Billings**:

- Manage Vendor Payments, coordinating the process with Facility Managers.
- Manage Client Billing,
- Accurate and timely financial information is provided to all stakeholders.
- Invoice Reconciliation & consolidation for client & corporate purposes.
- Mange Stores inward and outward & recording the stores activity.

**General Ledger Management, Policies & Procedures & Audit**:

- Management of Month End process
- Accounts Receivables reconciliation
- Accounts Payable reconciliation
- Develop and implement the annual management plan; accomplish key performance indicators as identified by the Manager

**Client Reporting/Forecasting/Planning**:

- Annual Budget preparation, Monthly reconciliation of spend, Control variation of +/- 10% in Q1 and achieve +/- 2% by end Q4
- Ensure accurate and timely financial information is provided to all stakeholders.
- Invoice Reconciliation & consolidation for client & corporate purposes.
- Maintain finance trackers which are a feedback loop to ensure we are raising all savings & change orders as necessary and that our spend is within budgetary limits.
- Downloading and checking the TFM Monitor each reporting period for the client.

**Other responsibilities**:

- Complete contract management responsibilities
- Finance process & regulatory communication within the organization and with the site teams.
- Continuous improvement in process to ensure the contract has the most updated financial process
- Improvement and savings initiatives for the sites as well as Jones Lang LaSalle
- Very good PC skills and be able to work as part of the team to create the annual budget for the account

**Performance objectives**:

- Meet or exceed best practice in provision of services through contracts
- Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Regional Finance Manager.

**_JLL Privacy Notice
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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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