Senior Program Assistant

7 days ago

Jakarta, Indonesia IFC Systems Corporation Full time

**Senior Program Assistant**

**Job #**:

- req29179**Organization**:

- World Bank**Sector**:

- Administration/Office Support**Grade**:

- GD**Term Duration**:

- 4 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Jakarta,Indonesia**Required Language(s)**:

- English and Indonesia**Preferred Language(s)**:

- English and Indonesia**Closing Date**:

- 9/17/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

**The World Bank Group**

Established in 1944, the World Bank Group is one of the world’s largest sources of funding and knowledge for development solutions. As one of the premier global development organizations, the World Bank has a critical role in assisting countries to reach their development goals. Owned by 188- member countries, the World Bank’s mission is to fight poverty with passion and professionalism for lasting results. Located in over 130 country offices and its Washington, DC headquarters, the Bank has more than 10,000 employees worldwide. To respond to fast changing and increasingly diversified needs of its clients, the Bank needs to attract, develop, deploy, and retain a world-class group of diverse and talented employees.

**The East Asia Pacific Region**

We need the greatest talent focused on our region to harness the potential and innovation happening across the continent. East Asia and Pacific (EAP) has made the fastest progress in economic growth and poverty reduction of any region in the last quarter-century. At present, the region remains one of the main drivers of the world economy, accounting for nearly two-fifths of global economic growth

Despite this progress, the region still faces huge development challenges. A large portion of the region’s population remains vulnerable to income shocks, including from a global economic slowdown, changing global and regional value-chains, and climate-related risks.

Are you ready to make an impact? We are looking for dedicated professionals to join our innovative and diverse group of people to improve people’s lives

**Country and Unit Context**

Indonesia's portfolio consists of 33 active projects with approximately $9.6 Billion in commitments as of September 1, 2024. There are approximately 182 full time staff and more than 300 consultants working in Jakarta, making this one of the largest World Bank country offices outside of HQ.

In addition to Indonesia, the Country Management Unit (CMU) covers Timor-Leste. The Timor-Leste portfolio has 6 active projects with $290 million in commitments. There are 16 staff and 16 consultants in the Dili office.

The World Bank Office in Jakarta (WBOJ) has a vacancy for a Senior Executive Assistant, who will provide comprehensive administrative and executive assistance to the Country Director and Country Management Team. We are looking for a results-oriented team player who is adaptable to changing business needs and capable of contributing to the country management unit’s effectiveness and success. This individual should possess a high degree of initiative, proven ability to handle multiple demands of a dynamic and evolving office, demonstrated reliability and resourcefulness combined with excellent work ethics, strong interpersonal skills, and commitment to work in a team-oriented, multi-cultural environment. In addition, this position requires someone who has strong administrative team leadership, proficient with office and administrative resources management, well-organized and with a strong attention to details.

The following role and responsibilities require a motivated and mature individual who can optimally work with teams across departments in different geographic locations.

**Duties and Responsibilities**:
**Executive Assistance to the Country Director (approx. 75% of time)**
- Responsible for highly proactive time, travel, and calendar management for the Country Director (CD), including effective prioritization and resolution of related conflicts and competing demands.
- Ensures all scheduled meetings have correct facilities in place and that all related information and rescheduling is updated on the Country Director’s and participants’ calendars.
- Provides all-encompassing administrative support to the CD, working closely with the Special Assistant and other FO staff and/or Portfolio staff, to ensure efficient workflow and operation in the office.
- Acts as a back-up to the Program Assistant for Portfolio and Operations in providing support to the Operations Manager.
- As the Front Office’s administrative point of contact for the Management Team, stays on top and maintains knowledge of the tasks being performed by the Management team with an ability to independently respond to inquiries and exercise critical thinking and decision-making skills.
- Uses judgment, tact, diplomacy, and discretion in answering and/or directing inquiries to appropriate sources and in dealing with sensitive or highly confidential matters; make decisions when multiple cour

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