Personal Assistant and Fixer

21 hours ago

Medan, Indonesia Best Marketing Agency Pte Ltd Full time

Do you find yourself extremely hardworking but lack the recognition you deserve? Yet you're struggling to find the best company with the best culture and having a piece of mind to see a stable monthly salary coming to your bank account?

Or are you seeking more challenges to maximise your optimisation of knowledge and expertise?

This is the only job post you'll regret missing out on if you don't know of and attempt to apply.

(A) Who We Are
We are a full-service digital marketing agency known as Best Marketing Agency.
Our mission is to be the most powerful platform for getting customers online. We work in partnership with our clients and do not treat them as yet another number.

(B) Overview

1. Ensure that all client communications are properly archived daily to maintain efficient records and facilitate smooth client interactions.

2. Accurately record staff attendance and follow up on any instances of absenteeism. Document leaves (Annual, Sick, No-Pay, etc) and ensure proper documentation in the HR software.

3. Report staff attendance, leaves, first day of commencement, no-pay leaves, and penalty deductions to the finance team by the last working day of the month. (Note: The role would require the staff to take leaves on the last working day of the month and the first working week of the month due to payroll week).

4. Check that staff attend the daily sync-up meeting. Investigates and report on any missing members.

5. Facilitate the onboarding process for new staff, ensuring a smooth transition and proper handover to the staff's RO.

7. Keep track of staff performance and report any deviations from KPIs to the GM and finance team. Understand that salary may be affected if immediate KPIs aren't met. Ensure that all staff study and adhere to the (SOPs), warning any staff checklists not following SOPs. (This would mean that you need to learn all the basic checklist of all the department's SOPs as well.)

8. Execute offboarding procedures and ensuring final payment are accurate and prompt.

9. Undertake any other personal assistance-related work as required by the GM.

(C) Requirements
1. Have minimum of 2 years relevant hands-on experience in Personal experience.

2. Have a recent proven records to demonstrate a high level of confidentiality and integrity in handling sensitive information. (i.e. Able to ensure that all staff contracts, assignments, and instructions given by the GM remain confidential and able to accept heavy fines if found guilty of leaking of any private information.)

3. Have the personality to maintain impartiality and professionalism in all situations, including disciplinary actions such as issuing warnings, terminations or penalties letters.

4. Must be able to work in Medan physically (accommodations and living allowance will be discussed during interview.)

(D) Why join us?
2. This is a work-from-home set-up (8:00 AM to 5:00 PM, Indonesia time). There may be a need for you to visit the office once it has been established.

(E) How to apply?

Best Marketing Agency is committed to a high-performance culture that demands the highest team members' standards to produce outstanding work quality for clients.

**Job Types**: Full-time, Permanent

Pay: Rp9,000,000 - Rp12,000,000 per month

Application Question(s):

- Have you submitted the form as indicated in the job description?

  • Personal Assistant

    4 days ago

    Medan, Indonesia GEETA ESTETIKA Full time

    Tugas Utama: 1. Pengelolaan Jadwal: - Mengatur jadwal harian, mingguan, dan bulanan. - Mengoordinasikan janji temu, rapat, dan acara. 2. Menjalankan Eran: - Mengurus belanja, pengambilan barang, dan tugas harian lainnya. - Berhubungan dengan penyedia jasa atau pemasok. 3. Perencanaan dan Koordinasi: - Mengatur perjalanan (tiket, akomodasi,...

  • Production Assistant Manager

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Coordinate the activity of each plant running optimum according to plan Job Description: - Ensure no constraints on the supply utility, material availability, sub-material availability, tank availability, troubleshooting, operational and job planning - Ensure every utility plant unit operates optimum - Minimize impacts arising on...

  • Playgroup Teacher

    1 week ago

    Medan, Indonesia Sekolah Methodist Pelita Kasih Full time

    Playgroup Teacher & Assistant - Female (maximum 35 years old) - Comfortable with children - At least 2 years of experience (fresh graduate is welcome) - Hold a Bachelor (S1) degree in early childhood education - Fluent in English (Both spoken and written) - Hard working and responsible person - Able to work in team and a creative person - Familiar with...

  • Field Assistant: Medan Area

    6 days ago

    Medan, Indonesia MyRobin.ID Full time

    MyRobin.ID one of the biggest on-demand, pre-screened blue-collar workers on a long and short-term basis platform in Indonesia is #hiring Field Assistant: Medan Area **Job Description**: - Responsible for coordinating, consolidating, and ensuring the smooth running of each case related to compilance with applicable regulations - Represents **MyRobin** to...

  • Ehfs Inspector

    4 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Conducting Safety Inspection and Safety Observation on Impact Aspects Unsafe Action and Unsafe Condition, supervise the work activities of employees and contractors (Permit System) as well as administrative system control according to departmental functions. Job Description: - Implement and ensure the running of company policies...

  • Trader Lauric

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job description: - Responsible for the process of buying and selling CPO, PKO and derivative products for export and local needs in accordance with the specified contract specifications and ensure the achievement of sales and gross profit target. - Responsible for the implementing hedging for both local and international markets to help improve the...

  • Part Timer Sales Assistant Sun Plaza Medan

    2 days ago

    Medan, Indonesia Love, Bonito Full time

    **About Us** Love, Bonito is a digital-first company on a mission to empower the everyday Asian woman and inspire self-confidence. We are the leading direct-to-consumer womenswear brand, headquartered in Singapore, with an omni-channel presence across Indonesia and Malaysia, a retail franchise in Cambodia, and are fast expanding into international markets...

  • Admin Local Trading

    7 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Descriptions: - Meet administrative requirements in the trading process - Perform all documentation in Trading division - Analyze and improve the effectiveness and efficiency of trading documents processing Job Requirements: - At least 1 year of working experience in Documentation - Must be fluent in English, Mandarin could be advantages - Willing to...

  • Project Quality Control

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Prepare all the matters about Project Job Description: - Prepare QA/QC Plan- Prepare Schedule for Inspection- Prepare ITP- Prepare Standard and Procedure- Prepare Welding Map- Review QA/QC Document from consultant / Contractor- To do inspection related to Quality of Civil, Mechanical and Electrical- Welder Test- Pipe Line...

  • Quality Inspector

    1 week ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description - Prepare QA/QC plan, report and document - Inspection Material and release the report to manager - Conduct welder test, daily Welding visual inspection, and Welding Traceability Report - Witness for Equipment Installation and make sure The Alignment, Verticality, Leveling, Flange Nozzle gap and make sure meet the minimum standard...

  • Document Controller

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Handling Admin Project Document Controller Job Description: - Update and reclassify asset under construction (AUC) to fixed asset (FA) in system and collaborate with finance team- Update and prepare monthly report and weekly report Accessing and Operating SAP for all updates, entries and vendors payment for project documentations-...

  • QA Supervisor

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Analyze and review research, production, services and services, against the quality objectives of ISO 9001: 2008 in monthly reports and annual reports. Job Description: - Analyze and report data related to departmental operations on a regular basis.- Observe the operational management system on a regular basis and advise the...

  • Shift Leader

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Ensure the smooth operation of the Ester Plant Job Description: - Supervise the performance of DCS Operators and Field Operators on duty- Identify possible problems throughout the production process based on analysis of operational conditions and equipment conditions in the field- Monitor the movement of raw material, product and...

  • Export Administration Officer

    1 week ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description: - Prepare all required export documents relating to custom clearence/ entry of the goods procedure are accurate (product terms and specifications in the document in accordance with applicable standards) - Responsible for the completeness, accuracy and readiness of all export documentation (PEB, Bill of Lading, Certificate of Origin, Survey...

  • Material Controller

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: Handling incoming Material Inspection and Reviewing bill Job Description: - Summarize all engineering document. - Prepare material takeoffs. - Review bills of quantity based on market availability. - Coordinate with the procurement and logistics team to track material delivery status. - Conduct material inspections upon arrival,...

  • Assistant Manager Data Scientist

    2 weeks ago

    Medan, Indonesia RGE Full time

    Grow your career with us You are on a journey to join an exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you an exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey. Role Summary: Evaluating technology's role in...

  • Assistant Manager, Procurement

    3 days ago

    Medan, Indonesia RGE Full time

    Grow your career with us You are on a journey to join a n exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you and exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey. Role Summary: Manage and coordinate suppliers to...

  • Assistant Manager Logistics

    1 week ago

    Medan, Indonesia RGE Full time

    Grow your career with us You are on a journey to join a n exciting Company and be part of our success story to improve lives by developing resources sustainably. Here we offer you and exciting and dynamic work environment and will equip you with the know-how that will stretch and enhance your career journey. Role Summary: Responsible for optimizing the...

  • Civil Engineer Project

    7 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Responsibilities: - Ensure the implementation of project work in accordance with the schedule. - Coordinate the planning and implementation of project work with contractors and relevant departments. - Make accurate progress reports in every project activity. - Responsible for costs that arise in every project implementation to not exceed the budget that...

  • Shift Superintendent

    3 days ago

    Medan, Indonesia SMART Agribusiness and Food Full time

    Job Description Summary: - Handling all the matters of Oleo ProductionJob Description: - Coordinate the activity of each plant running optimum according to plan- Ensure no constraints on the supply utility, material availability, sub-material availability, tank availability, troubleshooting, operational and job planning- Ensure every utility plant unit...