Head of Loan Operations

4 weeks ago

Jakarta, Indonesia Deutsche Bank Full time

**Functions : Head of Loan Operations**

**Summary**
- The jobholder manages Loans Operations Indonesia and controlled environment and solves issues related to Loan Operations in respect of credit products, loan documentation, processing, reporting and workout accounts.
- This position is accountable for all tasks handled by Loan Operations in accordance with (i) the Roles and Responsibilities document (ii) the Key Operation Procedures (KOP) of Loans (iii) other Service Level Agreements.
- The jobholder is also responsible for (i) cost management, (ii) management of staff and (iii) providing an efficient service to business units.

**Responsibilities**:

- Documentation _
- Verifying the authenticity of approved Credit Reports.
- Performing due diligence on documentation received from customers i.e. that originals are received, properly signed/stamped in accordance with the applicable laws.
- Scanning documents into dbLoandoc and safe keeping of the original documents.
- Providing English translation of documents like relevant Articles of Association which are in Bahasa;
- Arranging review of standard documentation templates by external and internal legal counsel.
- Monitoring Function _
- Submission of excess reports
- Ensure proper tracking of financial statements.
- Ensure proper reporting of legal lending limits and other central bank reports.
- Monitoring stock reports and insurance policies.
- Performing Credit Risk function, i.e. monitor/analyze reports i.e. LLL, workout report, Delayed renewal report and work closely with other members in Risk Management Unit to prepare report to Central Bank.
- Ensure proper daily reconciliation process between LS2, Kplus /KTP and IDMS.
- Ensure proper monthly reconciliation process in a timely manner.
- Credit Limit & Interest Conditions Update _
- To ensure limits are properly implemented and managed.
- Loan Processing _
- Ensure loans are processed (booked or settled) accurately using LS2, Kplus, KtP Indo Application in a timely manner.
- Ensure that Work in Process is properly monitored on daily basis
- Ensure that all reconciliation (LS2/K+, LS2/Ledger, LS2 limit) are properly review on daily basis
- Ensure loans are processed (booked or settled) accurately in IDMS in a timely manner.
- Reporting _
- Ensure that the regular central bank reports are submitted accurately and in a timely manner.
- Ensure that regional head office reports are submitted accurately and in a timely manner.
- Ensure submission of accurate and timely counterparty information to Loan Exposure Management Group or regional head office
- Ensure that Regional Head Office reports are submitted accurately and in a timely manner.
- Ensure that daily reports are produced in a timely manner and well documented.
- Workout Accounts _
- Ensure all workout tasks are properly done in accordance with Loan Ops KOP.
- Support in any litigation matters (court cases) which are related to the recovery of problem loans.
- Audit/Controls _
- Maintain Loan Ops in a controlled environment.
- Promptly resolve any outstanding audit point.
- Achieving a good audit grade.
- Updating or documenting operational guidelines.
- Ensuring that Loan Ops is able to back up DBOI during BCM.
- Adherence to STARC standards and procedures.
- Cost Management _
- Maintain Loans & expenses within the budget.
- Staff Development/ Management _
- Setting up objectives for the staff;
- Review and arrange proper training for the staff;
- Arrange allocation of tasks within the department;
- Coordinate staff leave arrangements

**Professional and Personal Qualification**
- Effective written and spoken communication skills.
- Knowledge of local regulations especially in banking.
- Professional Banking qualifications and a University degree.
- Sound knowledge of accounting.
- Computer literate.
- Sound knowledge of financial sector/lending.
- A minimum of 8 to 10 years of experience in GBS Loans & LEMG/Credit Administration /Branch Operations of a large bank with a minimum of 5 years at a senior/supervisory position.

Our values define the working environment we strive to create - diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

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