Program Assistant, Energy

6 months ago

Jakarta, Indonesia Global Green Growth Institute Full time

**INTRODUCTION TO GGGI**:
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

***:
Based in Jakarta, Indonesia, the Program Assistant will provide administrative, coordination, and technical support to implement the Renewable Energy Accelerated Transition (RE-ACT) project and Asia Low Carbon Building Transition (ALCBT) project under GGGI Indonesia Energy program portfolio. To ensure that the Projects run smoothly, coordination with GGGI Indonesia administrative team and liaison with relevant stakeholders at the national and sub-national level are necessary. The Program Assistant will mainly support with administrative tasks, such as filing of relevant documents, taking meeting notes, and event preparation. He/she will also support the liaison with technical Ministries and any other relevant stakeholders in the energy sector. Additionally, he/she will support data collection of activities, such as information gathering and data processing.

**PURPOSE**:
The primary role of the Program Assistant is to support the project teams in the timely delivery and safeguarding the consistent quality of outputs and activities of the Projects under the Green Growth Program in Indonesia. The Program Assistant supports the project teams in ensuring the smooth operations of the Projects, fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & human resource processes implementation and other operational functions.

**ENGAGEMENT**:
The Program Assistant will work as a part of GGGI’s Country Program and be based in Jakarta. Reporting to the Senior Officer - Renewable Energy, he/she will work in close collaboration with the Project teams.

The Program Assistant will conduct the following tasks, among others:

- Coordinate closely with the Project teams to ensure operational delivery aligned with GGGI administrative standards and policies.
- Engagement with relevant national stakeholders, such as technical Ministries and private sectors in the energy program.

**DELIVERY**:

- Ensure the delivery of administrative tasks supporting the overall operations of the Projects. This includes supporting the Project teams to complete procurement processes, document filing, data management, and document translation.
- Organize meetings and documentation, including taking meeting notes and prepare the necessary materials and logistics, in coordination with the Project teams.
- Support the liaison with stakeholders in the energy program and manage stakeholder database.
- Support event preparation in coordination with the Project teams.
- Support the drafting of communication materials related to the Projects in close coordination with the Communications Team and the Project Team.

**REQUIREMENTS**:
**QUALIFICATIONS**:

- A minimum bachelor’s degree in sustainable development, economics, international relations, or political science is preferred.
- Preferred 2 years of relevant working experience. Educational background in fields related to sustainable development and internship experience will be considered.
- Experience in working with the government (national and subnational level) and non-government counterparts on a day-to-day basis in Indonesia is essential.
- Experience working in a multi-cultural and international organization is preferred.
- Experience in organizing events in a dynamic environment with a variety of stakeholders is highly preferred.
- Fluency in English and Bahasa Indonesia for reporting and presentations are essential.
- Willingness for occasional travels to selected provinces.

**FUNCTIONAL**:

- Experience in administrative processes necessary for project implementation.
- Team player, creative problem-solver, and innovative thinker.
- Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
- Excellent communication (both written and oral) and facilitation skills.

**CORPORATE**:

- Understand and actively support GGGI's mission, vision and values.
- Promote the optimum use of public resources.
- Promote an organizational culture of trust, transparency, respect and partnership.
- Process and share information easily.
- Manage emotions and stress positively, build rapport and resolves conflict easily.

**WORKING CONDITIONS**:

- GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
- GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high

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