Administrative Officer

2 weeks ago


Jakarta, Indonesia Comms8 Full time

**ABOUT THE ROLE**

The primary function of this role will be to support the administrative function at Comms8. This role will report directly to the Managing Director and will be responsible for delivering efficient and professional support in administrative functions, ensuring a productive and engaging experience for our team, thereby enabling the team to perform at their best.

This presents an exciting prospect, offering exposure to various operational activities within Comms8. There are extensive opportunities for professional development and the chance to make a significant impact within Comms8.

**RESPONSIBILITIES**

**Administrative Support**:

- Manage the team’s meeting schedule, anticipating and resolving conflicts, and aligning appointments with priorities.
- Provide detailed briefings, agendas, and background information for meetings.
- Organise agendas, presentations, and materials; attend meetings, take minutes, and follow up on action items.
- Plan travel itineraries and manage related expenses.
- Draft and review communications, screen calls, and maintain internal and external correspondence.
- Handle sensitive information and manage digital and physical filing systems securely.
- Facilitate communication and status updates within the team.
- Plan and execute company events, executive meetings, and team-building activities, handling logistics from venue selection to guest management.

**Office Administration**:

- Manage coordination with vendors and business contacts, e.g. office rentals, utilities, memberships, insurance and vendors.
- Maintain and update company information databases and records, ensuring accuracy and compliance with company policies.
- Maintain company inventory records.
- Manage the login credentials and password across platforms and perform regular updates.
- Ensure the team’s digital tools are up-to-date and troubleshoot minor issues.

**WHAT WE ARE LOOKING FOR**
- Minimum of 3-5 years of experience in an administrative or office management role, experience in executive support would be a plus.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong communication skills.
- Demonstrates a keen eye for detail and strong problem-solving skills, capable of working independently.
- Exceptional written and verbal communication skills. Must be fluent in English, and proficiency in written and spoken Chinese would be advantageous.
- Proficiency in using office software and Google services, including word processing, spreadsheets, and presentation tools.
- Ability to handle sensitive information with utmost confidentiality.
- Proactive attitude and enthusiasm for learning about new knowledge, technologies and systems.

Pay: Rp2,300,000.00 - Rp3,750,000.00 per month

Application Question(s):

- When are you available to start working with us? (DD/MMM/YYYY)
- What is your expected salary for this role? (USD / Month)
- What is your level of proficiency in English? (please select from below)
- None
- Elementary Proficiency
- Limited working proficiency
- Professional working proficiency
- Full professional working proficiency
- Native or bilingual proficiency
- Do you have any other langugage ability? (Please list the languages and select your proficiency from below)
- None
- Elementary Proficiency
- Limited working proficiency
- Professional working proficiency
- Full professional working proficiency
- Native or bilingual proficiency
- Briefly showcase any role-related skill sets you possess, if any.
- Are you ready to support the team during 9am - 5:30pm UKT?
- Are you comfortable with a fully remote work setting?
- What city do you currently live in?

**Experience**:

- Administrative: 3 years (required)


  • Administrative Officer

    3 months ago


    Jakarta, Indonesia ASSA Rent Full time

    Job Descriptions: - Checking and examine all the administrative document at Banch Office - Helping in preparing the documents needed for the Branch Audit - Supporting / Liaise with other departments related to administration - Ensure SOP is properly implemented in Branch Operation - Helping to explain the service to customer/visitor **Job...

  • Office Administrator

    3 months ago


    Jakarta, Indonesia Educational Aid International Full time

    **Job Title: Administration Staff** Education Aid International (EAI) is an Indonesian non-profit organization focused on providing educational assistance with a zero-interest loan system and working with local partners. The Administration Staff will be responsible for supporting the day-to-day administrative functions of our non-profit foundation....

  • Office Administrator

    3 months ago


    Jakarta, Indonesia Ipas Full time

    Yayasan Inisiatif Perubahan Akses menuju Sehat (IPAS) Indonesia, is a local foundation works as affiliation of Ipas global so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care as per Indonesia’s Law. The Office Administrator is responsible for overseeing...

  • Administration Officer

    3 months ago


    Jakarta, Indonesia FHI 360 Full time

    FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology - Job Summary_ The Administration Officer will provide...

  • Administration Officer

    4 months ago


    Jakarta, Indonesia FHI 360 Full time

    FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology - Job Summary_ The Administration Officer will provide...


  • Jakarta, Indonesia A for Effort Full time

    A for Effort is a tutoring center specializing in international curriculums. Apart from international curriculums, we also offer tutoring for national plus and national curriculums. Our goals is to simplify the material for our students, regardless of their background, for which we have a team of passionate educators who are experts in their respective...


  • Jakarta, Indonesia Tetra Tech Full time

    Tetra Tech provides best-in-class energy consulting services for clients worldwide. Our work advances clean energy to achieve climate and decarbonization goals; creates sustainable utilities and modern grids; and promotes gender equality and economic inclusivity at the energy nexus. **Position summary & job purpose**: We are seeking an experienced...


  • Jakarta, Indonesia PT. Gaya Sukses Mandiri Kaseindo (Safeway Group) Full time

    OFFICE & ADMINISTRATIVE MANAGER **Responsibilities**: - Supervising the day-to-day operations of the administrative department and staff members - Hiring, training, and evaluating employees and taking corrective action when necessary - Developing, reviewing, and improving administrative systems, policies, and procedures - Ensuring the office is stocked...


  • Jakarta, Indonesia IFCCI Full time

    **Administrative Back Office Coordinator** **About Us**: IFCCI is a dynamic and growing organization that takes pride in delivering top-notch services to our clients & community. We are seeking a highly organized and detail-oriented **Administrative Back Office Coordinator** to join our team. If you are a professional with a strong commitment to...

  • Office Administrator

    4 months ago


    Jakarta, Indonesia DE-CIX Management GmbH Full time

    For **Jakarta Indonesia**, we are looking with immediate effect for a motivated **Office Administrator / Office Coordinator**: **Our Offer**: You will be responsible for: - Acting as the local person in charge for Sales Operations for close coordination with Headquarter - Assisting in Pre-Sales Administration and with the After-Sales inquiries -...


  • Jakarta, Indonesia PATH Full time

    PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. We are seeking an_...


  • Jakarta, Indonesia Yes Education Group Full time

    **Role & Job Description**: - Provide high level administrative supports to the management and marketing team. - Provide high level of customer service to Students, Global Education Providers and Agent Partners. - Implementation of administrative systems and processes regarding student enrolment. - Working closely with our global admission team to ensure...


  • Jakarta, Indonesia GfK Full time

    Country Indonesia Job Family Finance We show the world what people want. Join GfK and help us shape tomorrow. As an NIQ company, we are the world's leading consumer intelligence firm, delivering the Full View on consumer behavior. We work to enable manufacturers and retailers better understand what consumers really want. Our name has inspired trust for...


  • Jakarta, Indonesia Kawan Lama Group Full time

    Purchasing Administration Officer - Penempatan Jakarta Barat "Waspada terhadap Modus Penipuan pada saat proses interview. Perusahaan tidak akan memungut biaya apapun dalam melakukan proses interview. Mohon segera melaporkan ke kami, jika pada saat Anda diundang untuk interview dan diminta untuk melakukan pembayaran dengan sejumlah uang." "Please be aware...


  • Jakarta, Indonesia PT. BSR Indonesia Full time

    Sales Office Administration - Male/Female - Maximum age 30 years old - Minimum Diploma Degree, any major - Domicile in Denpasar, Bali - Have 1 year of work experience as Admin - Have basic knowledge in insurance & the products - Advance in Microsoft Office (primarily Microsoft Excel & PowerPoint) - Placement: Denpasar, Bali "Waspada terhadap Modus Penipuan...


  • Jakarta, Indonesia PT Lejel Shopping Full time

    Persyaratan **Qualifications**: Bachelor's degree or equivalent experience Strong interpersonal and communication skills Ability to multitask Proficient in Microsoft Office suite, Canva, Etc. Tanggung Jawab We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative...


  • Jakarta, Indonesia Saddleback Solutions Full time

    Office / Finance Administrator Full-Time Monday to Friday / flexible hours - Work from Home **Salary**: 420 - 600 USD per month (full-time) Are you looking for an exciting change? Saddleback Solutions is a consulting firm serving clients in Europe, Asia and North America. Join our team, help us in processing our global client's goals. In this role, you...


  • Jakarta, Indonesia Yes Education Group Full time

    **Administrative Duties**: Maintain administrative processes that allow self and others to accurately deliver a high standard of service and/or provide information to relevant stakeholder’s expectations. Assist with enquiries & requests from recruitment partners. Provide high quality administrative and customer service to the recruitment partners and...

  • Administrative Clerk

    5 months ago


    Jakarta, Indonesia Huneety Co., Ltd. Full time

    The Administrative Clerk at PT Royal Trust is responsible for providing administrative support to various departments within the company. This includes managing and organizing documents, scheduling appointments, and assisting with general office tasks. The position reports directly to the Office Manager, ensuring smooth operations and efficient communication...

  • Finance Administrator

    3 months ago


    Jakarta, Indonesia PT. MYTECH ENGINEERING Full time

    **Company description** PT MYTECH ENGINEERING is a leader of company specializing in the field of engineering systems : pollution control and energy saving system. Provide a solution to the existing problems in industry and manufacture related to pollutant of a production process in a plant such as contaminant dust, fume and mist. Provide the electrical...