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Md Totco Operation Support

1 month ago

Tangerang, Indonesia National Oilwell Varco Full time

Job Description M/D Totco - Operation Administrator direct reporting to MD Totco Indonesia Country Manager General Affair Arrange crew change engineer for Rental Operation. Handling Air ticket and Hotel Booking for staff and engineers. Report field bonus Engineers to HR Prepare Meals & Transport allowance attendance Staff and report to HR. Prepare HSE Monthly Report & Mileage to HSE Dept. Report MDT Utilization, Driver Timesheet to HR Providing administrative support to other departments or projects as needed Maintaining employee data record Procurement Process Coordination with Procurement dept for quote reference and PO creation. Monitoring PO and Invoices from Vendor/ Intercompany transactions. Cross-checking vendor invoice and PO Receipt to Company's ERP System prior send to Finance for Payment process. Monitoring cost project for finance report. Monitoring Export/Import process, crosschecking EXIM supporting document for PIB Payment in finance Dept. Arrange forwarder / DHL for mobilization equipment to customer site / send parts for intercompany parts from the US to Indonesia. Registration of new vendor to Company's SQM system Billing & Operation (Finance Background) Create Job Number/tracker number for incoming jobs in repair/rental/service. Preparing repair/rental/service quotations to customers. Monitoring PO from customers and collecting supporting documents for billing purposes. Billing creation by Company’s ERP System and creating Tax Invoices. Arrange and send invoices by hardcopy and soft copy to customer. Monitoring Unbills process and process conversion to billing / invoicing Closely monitor each month for incurred Aging Receivable (AR) Invoice and constantly follow-up payments from the customers. Monitoring inventory reports and able to coordinate closely with the workshop team ensuring both physical and system quantities are 100% tallied and accountable. Closing report to finance related to billing. Unbilled & billing report.Collect supporting documents for unbilled reports and submit them to finance Prepare monthly MD Totco Business Unit for Estimation Revenue forecast before the actual end of the month revenue accruals Registration Process for new customers via Internal System Procedures Inside Sales (Support for Sales and Operation Calculate Selling price list with Markup cost and create Sales and Service type Quotation via internal Company’s ERP (Oracle JDE) System. Follow up and Monitor every Sales / Service Quotations sent out to customers Create a reminder system following up certification records for yearly calibration to customers, ensuring continuous yearly calibration and certification Monitor Import process to make sure spare parts order will arrive on time Import expedites activities to meet clients’ deadline delivery time on spare parts for repair or service support.