Procurement Manager
2 months ago
Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.
Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.
Key Responsibilities:
Provide leadership and supply chain management (SCM) to support the organization goal and ministry in the current situation and future growth and risk, and to align with organization policy and standards. Continuously evolve the procurement planning system and strategy toward alignment in support of measuring impact and value for money.
Strategy Development & Planning- Support the development of national-level, long range budget & programme plans and Country Strategy and support the monitoring of its progress through regular reporting process-
- Coordinate the achievement of national Procurement standards in alignment with organization and partnership standard-
- Lead development of National strategic sourcing in NO, Zonal & AP-
- Lead development and process of the consolidation of Annual Procurement Plans (APP) all over WVI offices- Resource Acquisition & Management/ Engagement/Project Management- Provide technical advice on supply chain management aspect during the process of the Go/No-Go Decision, project proposal development, agreement development, kick-off workshop and agreement amendment.-
- Coordinate closely with other departments to arrange the procurement plan and service delivery-
- Provide updates and insights in the project management meeting at the NO and Zonal level as necessary- Capacity Building/ Technical works- Conduct capacity building plan and Talent Management Strategy for NO and Zonal SCM team to enhance their technical and non-technical skills to support higher performance and career path.-
- Lead the relevant capacity building activities to improve the knowledge of Finance, Logistics and Program team staff (national-wide staff) on Procurement Plan and Strategy-
- Provide technical and advisory support to staff in using the corporate system and understanding the information, data and reports for the delivery of good programs.-
- Become SMEs for Cross-Functional Grant/Disaster Management Capacity Training for SCM/Procurement aspect- Accountability & Quality Assurance- Manage effective and strategic supply chain operations in WVI to promote cost-efficiency, higher yield to ministry and to align with partnership/donor/statutory requirement, policies and standard.-
- Lead the procurement data management, reporting and analytics and become the strategic business partner who is responsive to organisational needs. Analyse the data & information and provide insights to key stakeholders to improve decision making-
- Utilise technology to enable agile planning, streamline processes and boost operational effectiveness across the WVI and provide feedback and recommendation on system improvement-
- Manage the procurement process is free from misuse of fund, conflict of interest and corruption.-
- Lead the procurement activities for the emergency preparedness and response by coordinating with Disaster Management Team. Develop the roadmap for supply access in disaster context. Provide insights on the logistics and warehouse management-
- Lead the process of establishment of Procurement committee and provision of capacity building to the committee-
- Support the process for financial audit/expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings-
- Provide technical assistance to the Zonal SCM leads in developing and reviewing procurement planning and process for projects as well as the development of partner capacity-
- Initiate the action and insights to simplify the business process and provide technical guidance to Zonal/AP project team-
- Oversee the management of capacity building of local partners and improve the overall business practise regarding local partnering-
- Maintain and update risk mapping profiles for procurement activities and provide solution to minimize risk.-
- Liaise and collaborate closely with Finance team, Logistics/GS team and programme team-
- Support teams of relevant WVI entities (Regional Office, Global Centre, Support Offices) on the global and regional strategy and business plan-
- Develop good networking with vendors and suppliers and improve the contractual arrangement- Management & Leadership- Develop and manage annual business plan and budget for the Unit-
- Build and maintain positive spirit of working in team with other staff in respective unit and department-
- Provide line management for NO and Zonal Procureme
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