Project Assistant, Sustainable Mobility

5 months ago

Jakarta, Indonesia Global Green Growth Institute Full time

**The Project Assistant will provide administrative, coordination, and technical support to implement the Sustainable Mobility Project in Bali. To ensure that the Project runs smoothly, coordination with GGGI Indonesia administrative team and liaison with relevant stakeholders at the national level in Jakarta is necessary. The Project Assistant will mainly support with administrative tasks, such as filing of relevant documents, taking meeting notes, and event preparation. He/she will also support the liaison with technical Ministries and any other relevant stakeholders in the Sustainable Mobility field. Additionally, he/she will support data collection activities, such as information gathering and data processing.**

**INTRODUCTION TO GGGI**:
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

**PURPOSE**:
The primary role of the Project Assistant is to support the project team in the timely delivery and safeguarding the consistent quality of outputs and activities of the Project under the Green Growth Program in Indonesia. The Project Assistant supports the Project team in ensuring the smooth operations of the Project, fully meeting established institutional policies, standards and donor requirements across budget execution, procurement & human resource processes implementation and other operational functions.

**ENGAGEMENT**:
The Project Assistant will work as a part of GGGI’s Country Program and be based in Jakarta. Reporting to the Green Cities and Low Carbon Development Lead, he/she will work in close collaboration with the Project teams in Jakarta and Bali.

The Project Assistant will conduct the following tasks, among others:

- Coordinate closely with the Project teams in Jakarta and Bali to ensure operational delivery aligned with GGGI administrative standards and policies.
- Engagement with relevant national stakeholders, such as technical Ministries and private sectors in the Sustainable Mobility field.

**DELIVERY**:

- Ensure the delivery of administrative tasks supporting the overall operations of the Project. This includes supporting the Project teams in Jakarta and Bali to complete procurement processes, document filing, data management, and document translation.
- Organize meetings and documentation, including taking meeting notes and prepare the necessary materials, in coordination with the Project team in Jakarta and Bali.
- Support the liaison with national stakeholders in the sustainable mobility sector and manage stakeholder database.
- Support event preparation in coordination with the Project team in Jakarta and Bali.
- Support the drafting of communication materials and knowledge products related to the Project in close coordination with the Communications Team in Jakarta and the Project Team in Jakarta and Bali.
- Support with research on the technical aspects of the Project, including information gathering and data processing, drafting summaries of relevant regulatory framework, and potential synergies and/overlap with other initiatives in the sector.
- Assist the GGGI team in exploring wider investment opportunities related to the Bali E-Mobility project.

**REQUIREMENT**:
**QUALIFICATIONS**:

- Bachelor’s degree in sustainable development, economics, international relations, and political science is preferred.
- Preferred 1 year of relevant working experience. Educational background in fields related to sustainable development and internship experience will be considered.
- Experience in working with the government (national and subnational level) and non-government counterparts on a day-to-day basis in Indonesia is essential.
- Experience working in a multi-cultural and international organization is preferred.
- Experience in organizing events in a dynamic environment with a variety of stakeholders is highly preferred.
- Fluency in English and Bahasa Indonesia for reporting and presentations are essential.
- Willingness for occasional travels to Bali.

**FUNCTIONAL**:

- Experience in engaging with other government stakeholders to maintain relationship and build trust, and identify potential alignment with the Project.
- Experience in administrative processes necessary for project implementation.
- Experience in research and analysis to support project implementation, with knowledge of quantitative methods as an asset.
- Team player, creative problem-solver, and innovative thinker.
- Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
- Excellent communication (both written and oral) and facilitation skills.

**CORPORATE**:

- Understand and actively support GGGI's mission, vision and values.
- Promote the optimum use of public resources.
- Promote

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