Finance & Accounting Coordinator

2 weeks ago


Jakarta, Indonesia World Vision International Full time

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:
Job Purpose

Coordinate the daily transaction conducted for the Field Office, ensuring compliance with accounting standards and regulations and maintaining the accuracy and integrity of financial records.

Oversee efficient financial processes and manage cash balances in accordance with partnership solutions and in coordination closely with Global Treasury team.

Provide comprehensive tax management and coordination across the organization and keep abreast the tax regulations to ensure compliance, optimize processes and mitigate risk for the organization

Strategy Development & Planning
- Prepare annual cash planning of the organization to be able to set good forecasting of annual cash management as a standard for getting good NDF contract (work alongside with Global Treasury)
- Conduct comprehensive review of taxable transaction to comply with government regulation and give guidance to staff and management.
- Conduct solution for an effective cash and banking management to be less cash environment.
- Work closely with SSC/R2R to maximize the adoption of the Shared Services.
- Coordinate the process to update the financial and accounting local policy and procedures with proper internal controls in accordance with WV International policies.

Resource Acquisition & Management/ Engagement/Project Management

Conduct the analysis of investment model to support the cash management of local fundraising and make sure of its alignment with global policy of investment.

Capacity Building/ Technical works
- Capacitate field accountant/finance to enhance their capacity to implement the update tax regulation including tax software in the specific project’s location.
- Conduct training in good cash management and internet banking program to finance team.
- Conduct training for finance and non-finance staff related to policy and procedure.
- Participate actively in finance/regional/GC meeting

Accountability & Quality Assurance
- Implement the practice of valid documentation for tax payment in compliance with tax regulation.
- Review and analyze monthly and annual tax report to Government.
- Submit annual statutory tax return and employee tax return by working alongside with HRD and Finance Manager timely and accurately Confirm NDF Rates and communicate with Finance Manager and Finance Director to get good exchange rate for budgeting and planning
- Make sure monthly funding are in accordance to NDF contract and excess/shortage of cash are identified and handled well
- Conduct good cash and bank management and strong practices of internal control according to global standard
- Implement internet banking process according to standard and all documentation well kept, in NO and in Project.
- Manage the achievement of monthly low cash target according to FFM standard and communicate often with projects/zonal.
- Implement the BPS (blocked Party Screening) at any time according to the global standard.
- Manage the good practice of verification on the transactions, ensuring alignment with the project budget and compliance with organization’s policies and procedures.
- Manage the posting of transactions into Sun systems timely and accurately.
- Manage invoicing issues, accounting discrepancies and other financial related issues.
- Coordinate with procurement department to make sure accuracy of vendor data and timely payment to vendors.
- Manage timely payment to staffs.
- Review monthly accruals sent by Shared Services Centre (SSC) during the month.
- Review and analyse Balance Sheet Accounts Aging Report in National Office.
- Review and approve SA/PA database and ensure the proper reconciliation with GL report.
- Manage the proper documentation for all the transactions.
- Provide necessary data/information related to internal/external audit.

Management & Leadership
- Timely submit Performance Agreements that includes Individual Learning and Development Plan and staff spiritual nurture plan, and Annual Performance Reviews.
- Build and maintain positive spirit of working in team with other staff in respective unit and department
- Provide Christian value and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.
- Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties.



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