Purchasing Staff

3 months ago

Bekasi, Indonesia SCHOTT Full time

**Your Contribution**:

- **Ordering process**:

- Conduct verification of purchase requisitions from end user in SAP for completeness as well as material group classification for correctness and resolve the discrepancies.
- Conduct request for quotation (RFQ) in SPO (SCHOTT Procurement Office) platform from potential
- suppliers according to purchase requests from end users.
- Conducts price validation, comparison and negotiation for the quotations given by the potential suppliers in order to get best price from potential supplier.
- Executes order processing in SAP.
- Creates service framework orders, contracts, delivery schedules and invoicing plans.
- Executes all purchasing activities and sourcing management decisions under consideration of compliance with SCHOTT's Purchasing Guideline, SCHOTT’s Code of Conduct, and EHS (Environment, Health and Safety) Requirement, as well as legal requirement and social responsibility.
- **Order post-processing**:

- Verify the order confirmation from the supplier and take further steps to process the order confirmation from the supplier in case of discrepancies between the purchase order and the order confirmation.
- Regularly controls lists of purchase order and informs end user about delayed delivery.
- Perform an update in SAP if there is a discrepancy between the purchase order and the order confirmation from the supplier.
- Cooperate with responsible superior, end users and buyers in handling complaints and resolving warranty claims.
- **Master data administratio**:

- Registering and changing supplier data in SAP through workflow.
- Create and update info records in SAP.
- Create and update source lists in SAP.
- Provide information to PPIC (Production Planning and Inventory Control) and update info records in SAP if there is a change in order lead time from suppliers
- Create and update price lists for material/services contained in the e-catalog in SPO platform.
- **Correspondence**:

- Handle internal and external correspondence (inquiry, letters, messages, complaints, claims), and if required in English.
- Manages fax, scan, and copy jobs as needed.
- **Organization**:

- Manages current purchasing documents e.g. catalogs, price lists, etc. and ensure all of these documents are updated.
- Manages and archive agreements with suppliers and other agreements based on their respective data.
- Reports achieved negotiations successes/savings and verifiy their accuracy for quarterly savings reporting.
- **Further education**:

- Update the Safety Data Sheet for all Toxic and Hazardous Materials (B3) at least once a year.
- Support supplier audit program
- Support company project related with cost saving
- Perform other duties as assigned.

**Your Profile**:

- Bachelor degree
- Min. 3 years occupational experience within purchasing area in manufacture company
- SAP R/3, MS Office, English (spoken and written), negotiational skills
- Have good verbal and written communication skills
- Able to speak and write in English correctly

**Your Benefits**:
Discover a special corporate culture where everyone has the opportunity to develop their entire potential.

At SCHOTT, you can expect a unique corporate culture where we emphasize equity, diversity, and inclusion. We know: motivated and committed employees are the precondition for the success of our company.

**Please feel free to contact us**:

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