Operations Associate for Ashoka Indonesia

4 days ago


Jakarta, Indonesia Ashoka Full time

**Operation Associate for Ashoka Indonesia**

Reports to: Ashoka Southeast Asia Diamond Leader

Start date: ASAP

Location: Jakarta, Indonesia

**About **Ashoka**

**About the Role**
- Supporting the process of job requisition, search, selection, and hiring of new hires;
- Assisting the process of on boarding and off boarding all team members;
- Working together with Operation Team to create and to maintain an employee leave database;
- Supporting Operation Team to maximize the use of time-sheet for both administration use and performance review use;
- Helping to build a more efficient travel reporting system and to implement it on a regular basis;
- Streamlining and processing the correspondence with external parties in forms of but not limited through lettering and agreement;
- Supporting the organizing of regular board members meeting;
- Working side by side Operation Team to build a safe and comfortable space for every team member in the office, both virtually and in person; and
- Administering the use of technology for all staffs which includes but not limited to Zoom account.

**Required Skills and Experience**
- Fluency in English;
- Highly organized and detail-oriented;
- Passionate in administrative and technical works;
- Basic budgeting and financial knowledge;
- Time management and multitasking skills;
- Able to work on own initiative, proactively and independently and under mínimal supervision;
- Good Communication skills;
- Proficient in Excel/Word;
- IT-savvy;
- Familiar with Salesforce and general IT tools (desirable);
- Bachelor degree in any majors;
- Around 3-4 years of organizational or voluntary experience in a operational matters; and
- Motivated to grow and learn new skills Personal Qualities Ashoka has a rigorous screening process for hiring staff at all career stages.

**Personal Qualities**

Ashoka has a rigorous screening process for hiring staff at all career stages. All applicants for all positions must possess the following qualities along with the appropriate degree of experience:

- ** Entrepreneurship/Intrapreneurship**: Compelled to take creative initiative and ownership (e.g. founding an organization or company, starting a movement, or re-shaping the work of an existing organization). Demonstrates relentless and realistic how-to-thinking and passion for seeing their ideas come to life.
- ** Emotional and Social Intelligence**: Ability to work efficiently and respectfully in teams, putting organizational/team goal first (personal glory second).
- ** Ethical Fiber**: Exceptionally strong ethical behavior. Is self-reflective and has strong empathy skills. Trustworthy.



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