Business Operations Specialist

7 days ago

Jakarta, Indonesia BOEING Full time

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

This position will be hired on a **1 year fixed term contract **to assist Singapore Business Support Manager to mainly performing **General Affairs** duties and administrative support to office maintenance and facility services, including but not limited to planning, execution and completion of initial set up of new office in Jakarta, Indonesia.

**Responsibility**:
Daily responsibilities included but not limited to:

- Manage and support the daily office operations.
- Greets, screens and directs visitors at Company sites to specific locations and offices.
- Issues badges and passes to visitors authorized to enter company property.
- Checks for approval of controlled items entering or leaving facilities.
- Answers and routes telephone calls, answers general questions, directs vendors and acts as focal for receipt and delivery of express packages.
- Follows and maintains lobby procedures. Coordinates and arranges corporate business travel and related expense reports.
- Manage business entity compliance for all entities supported by Business Support Manager.
- Manage International Enterprise Services related projects / programs / initiatives.
- Maintain International Enterprise Services standards and identify opportunities to improve service and reduce cost.
- As assigned, work together with Business Support Manager to facilitate integrated, consistent and accessible delivery of International Enterprise Services.
- Manage business & emergency preparedness planning for the office.
- Manage and support business partnering in country, include new/emergent business programs or projects.
- Support customs compliance coordination with Global Trade Control.
- Be team player and back up other team members.

**Competencies**:

- Excellent in local and English language skills (read, written, and spoken).
- Immediate proficiency in MS Office (Excel, Word, PowerPoint, Outlook, Sharepoint).

**Basic Qualifications**:

- Minimum 2 years administrative experience - preferable experience in General Affairs duties, Building Management systems, Facility Services, project management, stakeholders’ management and compliance management.
- Bachelor degree and more than 2 years of related working experiences in multinational companies. Or an equivalent combination of education and experience.

**Relocation**
- Relocation assistance is not a negotiable benefit for this position.
- Benefits and pay are determined at the local level and are not on Boeing US-based payroll

**Work Authority**

Employer will not sponsor applicants for employment visa status.

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

**Export Control Requirements**:Not an export control position
**Equal Opportunity Employer**:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.

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