Buyer for Material Services/ Subcontractor Buyer

3 weeks ago

Jakarta, Indonesia PT Connect Energy Services Full time

Carry out all the activities necessary to purchase goods and/or services/subcontracts, in compliance with given cost/time/quality requirements and with Corporate/Company policies and standards and work instructions
- Issue to vendors the Request for Quotation based on the given purchasing request
- Support the vendors during the preparation of the technical/commercial proposals with the obligation of confidentiality about the related bid info
- Prepare the commercial/economic bid tabulation to compare different proposals and suggest actions to be taken to improve bid results and/or select the vendor
- Lead the commercial/economic negotiation
- Prepare the purchase order/subcontract based on standard General Purchase Terms and Conditions and Project Special Purchase Conditions, if any, and manage possible deviations
- Close out the bid process by receiving purchase/subcontract confirmation by the selected vendor and informing the unsuccessful vendors about the negative result of their bid
- Follow up and negotiate, if necessary, purchase order/subcontract revisions
- Perform the assigned activities in compliance with procedures and provided systems and tools
- Check and comment on the technical documentation received with the Purchase Requisition and Technical Evaluation
- Manage contractual documentation (Archive) before the issue to the centralized archive
- Proficiency in SAP software. Ability to navigate and effectively employ SAP's procurement module to facilitate precise data entry, report generation, and the overall streamlining of procurement processes, ensuring accuracy and efficiency in operational procedures.
- Passive cycle accounting. Knowledge of supplier management and passive cycle accounting. Capability to analyze purchase orders and posted invoices to define the correct amount of the actual period.
- Contract Management Execution (claim and change management about partners, suppliers, and customers). Knowledge of contract schemes and contractual terms and ability to analyze the main contractual conditions. Knowledge of the process of claim and change management about contracts with partners, suppliers, and customers. Capability to address rights and responsibilities from a legal perspective and to highlight the pros and cons of a certain variation, dispute, or claim, distinguishing the commercial and legal constraints.
- Company Processes and Procedures. Understand processes and procedures related to Staff, business support, business activities, compliance, and governance. Be able to carry out the operations in compliance with applicable procedures.
- Transport service contract and International Commercial Terms. Capability to prepare the documentation necessary for the Tender (Purchase Requisition, Technical Specification, Price List). Capability to perform Technical Bid Evaluation. Capability to find the best technical and economic strategy for the execution of transports. Knowledge of Chartering and Shipping Terms that define the liability and duties of the Freight Forwarders/Shipping Companies about Transport Service Contracts, terms of delivery, and the related descriptions of INCOTERMS. Capability to monitor the budget of the Transport Agreements/Contracts.
- Contractual (i.e. special, general, and contract) terms and conditions. Knowledge of contractual regulations, standard terms, and conditions.
- Procurement process supporting system usage. Knowledge and ability to utilize the Company systems supporting the management of the Procurement process (i.e. SAP, ARIBA, DW, PWS, etc.).
- Project procurement management. Knowledge of Project Procurement management tools and techniques and project management principles applied to Procurement.
- Purchasing process management. Knowledge and ability to manage the purchasing process procedures and best practices.
- Vendor Qualification and Performance monitoring process. Knowledge and ability to manage the company vendor qualification process, vendor feedback process, and vendor database.
- Negotiation skills. Ability to engage in effective discussions with suppliers, securing favorable terms such as competitive prices and advantageous payment conditions.
- Analytic thinking. Ability in systematic analysis and interpretation of diverse data sets, including market trends and supplier information for cost optimization, risk assessment, and strategic alignment of procurement activities with organizational objectives.

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