Brand Admin

5 months ago

Jakarta, Indonesia LUXASIA Full time

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 120 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermès, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents which shapes the face of luxury beauty, and delight consumers daily across our growing footprint of 15 markets. Come join us now.

L Beauty is a joint venture between LVMH Fragrances & Cosmetics and LUXASIA for the distribution and business development of some of its Beauty brands in South East Asia. The portfolio of L Beauty comprises of Benefit Cosmetics, MAKE UP FOR EVER, Fresh and Parfums Christian Dior.

Feeling is believing, Fresh is sensorial beauty with proven results. The experience of our products—the textures and scents that ignite all your senses—is what sets them apart. But they are also scientifically proven to work extremely well. It’s this combination of high efficacy and amazing sensations that fresh is known for, and why those who know us love us.
Born in 1991, what began as a small collection in a neighborhood shop has evolved into a full lifestyle line of skincare, lip care, bodycare, and fragrance sold all over the world. The sensoriality of our products—their textures and scents—sets them apart. But they’re also scientifically proven to work extremely well. It’s this combination of high efficacy and amazing sensations that we’re known for, and why those who know us love us. Lev says fresh creates products people don’t know they need—and then can’t live without. Our founders still work with the brand every day to fulfill their original dream of making beauty that performs and transforms.

**YOUR MISSION**:Administration**:

- Generate warehouse inventory stock report based on request from SAP.
- Order and manage 3rd Party delivery courier for Brand Requirement (Example: Product Sending to KOL / Sephora / Partners, etc) & update respected parties.
- Generate monthly report for Retail Sales by Value and Quantity by SKUs for all stores.
- Generate monthly report for GWP and Sample Usage.
- Create Sales Order and Delivery Order for Selling product in SAP System to all stores.
- Create Sales Order and Delivery Order Tester, GWP, Sample, Training tools, Event/Animation tools, Barter Product, and Product Seeding based on requirements.
- Support notification to partners on Sellable and Non-Sellable estimated arrival to secure timely GR in Sephora.
- Create Purchase Order Product Request and Esker for Sales, Marketing, Training, and Visual Merchandising.
- Support Brand & Finance in follow up document submission to ensure timely payment.
- Create Sales Order and Delivery Order for Return from store (based on PO) to Warehouse by SAP System and arrange the pick-up schedule.
- Create Sales Order and Delivery Order for Adhoc Returns from store, Ex: missing label, store rejects, etc. Support follow up process until products accounted by warehouse.
- Follow up and track delivery schedule from Warehouse to all stores & all parties.
- Check inbound schedule for Selling product, Tester, GWP, Sample, AOG, and so on, checking one by one the SKU, qty and price between Invoice and PO in SAP.
- Create new vendor registration (BA, KOL, VMD, EO, Etc) and new channel registration. Support in monitoring approval process and document completion.
- Deliver quality hampers wrapping based on Fresh Guideline, training will be provided.

**Ad-hoc Projects**:

- BPOM Sticker management
- Travel Itinerary and Booking for Business Trip all team
- Recap, order, monitor store tools and product in the office
- Support basic printing request to 3rd party. (Ex: Training Sheet, Wobblers, Brochures). Design & Guideline provided.

**Requirements**:
WHAT YOU OFFER
- Min. 3 years of working experience in Administration. Beauty/Fashion/FMCG experience is a plus.
- High proficiency in Microsoft Office and SAP
- Excellent time management skills and strong attention to details
- Self-starter and highly driven individual
- Strong communication skills and ability to work and well within a dynamic team
- Ability to engage effectively and manage multiple internal and external stakeholders

**Benefits**:
WHAT WE OFFER
- A challenging role in a fast moving, ambitious environment, with daily learning opportunities and passionate team members.
- Beyond this role, your development is a pillar of our ambition. Fresh, as part of LVMH, offers a Career perspective with a worldwide presence and continuous growth within 75 distinguished Houses.

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