Japanese Funds-in-trust

6 days ago

Jakarta, Indonesia UNESCO Full time

OVERVIEW
**Parent Sector**: Field Office
**Duty Station**: Jakarta
**Job Family**: Programme Coordination
**Type of contract**: Non Staff
**Duration of contract**: From 7 to 11 months
**Application Deadline (Midnight Paris Time)**: 19-Jan-2025
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
UNESCO is inviting written proposals from Individual Consultants for the work assignment described below.
**Your written should comprise**:
**(a) A Technical Proposal consisting of**:
An up to date curriculum vitae, and
An approach and methodology for the assignment, a workplan and comments on the Terms of Reference if any (in brief).
(b) The amount to be charged for the assignment, which should be quoted in US dollars only. Please show any travel costs separately.
UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements. From those proposals deemed suitable in terms of the criteria in the Terms of Reference, UNESCO shall select the proposal that offers the Organisation best value for money.
Long Description

**Responsibilities**:
Under the overall authority of the Director of UNESCO Jakarta and direct supervision of the Senior Programme Specialist for Natural Sciences, and in close cooperation with the Programme Specialist and staff of the Natural Science units of the Office, the Consultant shall:
Long Description
**Task 1**: Coordinate and assist the implementation of the “Funds-in-Trust Science Programme on Global Challenges in Asia and the Pacific Region” funded by the Government of Japan (JFIT/Science).
**The Consultant will be responsible for**:
1) Coordinating with different units in UNESCO Jakarta, UNESCO headquarters and other field offices, to ensure the development and smooth implementation of individual projects and inter-sectoral activities related to JFIT/Science activities;
2) Assisting Programme Specialists in implementing programmes funded by the JFIT/Science by desk research, support for communication with stakeholder and for administrative and financial processes in line with UNESCO’s administrative rules and regulations, arrangement of meetings, and other tasks instructed by the Programme Specialists.
3) Maintaining close contact with donor institutions in the Government of Japan and providing reports and information to them promptly at their request.
4) Liaising, as necessary, with other partners such as government counterparts and project partners, National Commissions for UNESCO, partners in Japan and other countries in Asia and the Pacific.
5) Working with the Natural Science units of the Office in the planning, development, implementation, and monitoring of JFIT/Science projects, including the writing of the background papers and providing support as necessary.
6) Monitoring the implementation rate and communicating it with the project officers, also facilitating timely discussions with the donor to get approval, if necessary, on possible re-programming of project activities and budgets.
7) Assisting Programme Specialists in exploring new project possibilities based on achievements of previous JFIT project activities and developing both of concept notes and project documents.
8) Assisting in the organization of national, regional and global events, meetings and conferences relevant to the UNESCO Natural Science Programmes supported by the JFIT/Science.
9) Promoting the visibility of JFIT/Science through regular contributions to UNESCO Jakarta’s website, social media, office brochures, annual reports, and other promotional materials.
Long Description
**Deliverable for Task 1**:
1) Reports of the achievements, timeline, budget status and pending issues for the effective implementation of the JFIT/Science programme;
2) List of newly developed project proposals and their status; work done on partnerships and regional coverage of the programme;
3) Communication materials (such as brochures and annual reports) on the JFIT projects and JFIT/Science programme, including an update for the UNESCO Jakarta website and social media.
4) The progresses of above deliverables shall be reported monthly (for internal evaluation of the incumbent’s performance).
**Task 2**: Coordinate the organization of JFIT Annual Review Meeting(s) and its follow-ups, including but not limited to the development of meeting reports, note-taking and following up on recommendations and action points.
**Deliverable for Task 2**:
1) Draft minutes for all meetings to be prepared and circulated within five working days after the meeting at the latest.
2) Draft report of the JFIT Annual Review Meeting (which includes meeting minutes, list of participants, list of resolutions, and follow-up points), to be completed after circulation within UNESCO Jakarta, within seven working days af

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