Grants and Finance Coordinator

1 day ago

Jakarta, Indonesia World Resources Institute Full time

**Program Overview**

WRI Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.

WRI Indonesia represents the World Resources Institute’s activities across Indonesia and the region. We work to increase our global impact by fostering innovative partnerships & sharing our research findings in the region and ensuring that WRI learns from Indonesia insights and experience in development and environmental protection. We also actively engage with bilateral donors, foundations, Indonesia Institutions and other partners to mobilize funding to support our work.

**Job Highlight**

Grants and Finance Coordinator will be expected to provide significant support to the Operations team in streamlining current practices and identifying innovative solutions to the Grants & Finance requirements of the Indonesia office. It is expected that this individual would be willing to manage routine processes to ensure the smooth functioning of Grants and Finance with a high level of engagement and attention to detail.

In this position, you will be responsible for Grants management related to Salesforce and Cognos documentation, subgrantees administration process and Finance operations especially for the grants & Finance unit works. Your other duties may include communications support, reviewing internal work plans, and other appropriate duties as assigned.

The Grant and Finance Coordinator will report directly to the Grants and Finance Manager and work closely with WRI Indonesia Project Manager, Project Operations Specialist and may regularly work with Grants and Contract Department of WRI Global Office, to ensure that WRI Indonesia is able to manage grants efficiently and transparently in compliance with funder regulations. The post holder will be based in Jakarta office, Indonesia.

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**What You Will Do**

**Gr**
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**(80**
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**Ma**
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- Update Salesforce for new opportunity and in coordination with the Project Operations Specialist to gather proposal and budget.
- Review Grant and Subgrant documents completeness in SharePoint and remind the Project Operation Specialist to upload the project documents to SharePoint.
- Setup project reports due reminder in the system i.e., Salesforce, Smartsheet.
- Actively support Grant and Finance Manager to review the report of Quarterly Review with WRI Global.
- Actively support Grant and Finance Manager to review grant agreement coming from the donor.
- Maintain Cognos reports relates to the projects such as Cash due from funder, Project deficit, Labor Report, Grant Status Report, etc.
- Support Grant and Finance Manager to review project financial reports.

**S**
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***
**Manag**
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**m**
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**t (50%)**
- In coordination with Project Operations Specialist to review sub-grantee proposal budget.
- As a Selection and Screening team member for the new sub-grantee applicant including conducting due diligence and assess risk level of the subgrantee, provide feedback for mitigation plan.
- Review draft of sub-grant agreement and contract to ensure that it has covered all donor and organization requirement and necessary follow-up to complete the agreement on time.
- She/he will also be responsible to maintain the sub-grant agreements and contracts with partners and contractors. Upload the subgrant agreement to SharePoint.
- Monitor Subgrantee to ensure the timely and accurate submission of progress and financial reports
- Review and analyst Subgrantee financial report including Request for Payment to ensure incompliance with the agreement, donor and organization regulation and pass it to Accounting for payment and notify Project Operations Specialist and Subgrantee of the payment.
- Conduct financial training to the sub-grantee to introduce organization financial system, help them to understand and meet sub-grant and contract requirements, if needed.
- Tracking and evaluate contract deliverables to ensure that they are submitted within the period of performance and coordinate the submission of invoices
- Maintain Sub-grantee database.

**Fi**
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**(20**
**%**
**)**
- Actively support Grant and Finance Manager on the Indirect budget and reporting. This task includes:

- Work closely with Office Manager to update indirect budget every month.
- Ensure facilities and administration related contract to update in TM1
- Work with HR to update fringe

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