Program Coordinator

2 weeks ago

Jakarta, Indonesia Just Associates Inc Full time

**Position Overview**:
The Regional Programme Coordinator will work closely with the Regional Director (RD) and regional staff in order to ensure regional programmes and initiatives are on track in line with overall, regional strategic priorities and budget. The coordinator will work in collaboration with JASS’ functional teams (Finance and Operations, MEL and Resource Mobilisation and Funding Partnerships, Communications) to ensure the integration of regional needs and priorities, and alignment to institutional practices. The Coordinator will provide specific support to the Regional Director on the day to day management and administrative oversight of programs and finance and operations in line with the JASS strategy and political approach.

**About JASS**:
JASS is a feminist movement support organisation that strengthens the voice, visibility, leadership and collective organising power of women for a just and sustainable world for all. We equip and strengthen the leadership and organising capacity of women leaders and their organisations in Mesoamerica, Southeast Asia, and Southern Africa.

Our commitment to transforming power in the world starts with how we organise and operate internally. Diversity, equity and inclusion are at the heart of who we are and how we were founded. We have an intersectional staff and shared leadership structure that represents diverse geographies, cultures, faiths, generations, races, abilities, sexual orientations, gender identities, and includes activists grounded in country-level organising and movements. We strive for internal structures, policies, and practices that value the range of knowledge held in this diversity and that reflect shared principles and accountability to our mission.

**Key Responsabilities**:
Programmatic and Team Coordination

Coordinates with the Regional Director and Country Coordinators, as well as with SEA Finance Coordinator the implementation and execution of programme tasks.

Supports the Regional Director in managing, developing, and growing JASS’s work in the Southeast Asia region. This includes:

- Coordinating channels, processes, and methods to ensure smooth and organised communication within the regional team.
- Ensuring that planned content and activities align with JASS’s strategic framework and the established strategic priorities for that period (and adjusting with agility as needed).
- Monitoring the planning and execution of approved projects, providing timely information and technical support to the Regional Director and Country Coordinators.
- Coordinates the approval process of Solidarity Resources (Grants and Mobilization Fund) in the region.
- Coordinating and overseeing the maintenance of a reference documentation library for the regional team, including the virtual workspace of SEA (i.e. Notion).
- Participating in JLT (Joint Leadership Team) and other internal meetings when appropriate or necessary.
- Representing the organisation with donors, allies, and sister organisations at the SEA level, as needed and agreed upon with the Regional Director.

Financial and Operations Coordination
- Coordinates the Regional Finance and Operations Team, particularly, the correct execution and reporting of activities.
- Supports the Finance Coordinator in the development of the annual regional planning and budget, and monitors it throughout the year to guide the country coordinators within the strategic framework.
- Coordinates the Preparation of Project Budgets including assisting in the preparation of activity budgets and monitoring expenditures against approved budgets aligned to our strategy.
- Coordinates with the People and Culture Manager to ensure policies and relevant information are accessible to staff members in the region.
- Supervises the Southeast Asia Finance Coordinator in managing administrative issues and/or budget changes.

Learning and Data Management

Coordination with the MEL Team and Country Coordinators in order to:

- Track implementation of activities in the region and ensure programme teams share qualitative and quantitative data related to activities, outputs and outcomes through JASS’ MEL system and tools.
- Ensure the mapping - with the support of the MEL team - between JASS integrated data collection system and the specific results frameworks of regional grants.
- Lead the completion and correct consolidation of final reports destined to meet donor requirements and to be circulated with third parties.

Resource Mobilization

Coordination with the Resource Mobilization and Funding (RMF) Team and Regional Director:

- Acts as a liaison with donors in collaboration with the Regional Director and RM team; ensuring all are kept up to date and sharing both opportunities and risks.
- Coordinates (including writing, design, and translation as agreed) and oversees the preparation of regional narrative and financial reports for donors.
- Ensures proper documentation and management of information related to current and

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