Contract and Legal Coordinator

5 months ago

Jakarta, Indonesia WRI Indonesia Full time

**Program Overview**

World Resources Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.

WRI Indonesia represents the World Resources Institute’s activities across Indonesia and the region. We work to increase our global impact by fostering innovative partnerships & sharing our research findings in the region and ensuring that WRI learns from Indonesia insights and experience in development and environmental protection. We also actively engage with bilateral donors, foundations, Indonesia Institutions, and other partners to mobilize funding to support our work.

**Job Highlight**

The Contract and Legal Coordinator is expected to provide significant support to the Operations team in streamlining current practices and identifying innovative solutions to the Grants & Contract, and Legal requirements of the Indonesia office. It is expected that this individual would be willing to manage routine processes to ensure the smooth functioning of Grants & Contract, and Legal with a high level of engagement and attention to detail. This position will be based in Jakarta with office-flex working arrangement.

The position is responsible for providing support, particularly in areas that require legal and regulatory framework analysis. This includes (1) analysis of legal and regulatory framework on contract/agreement with the donor, subgrant, vendor, and (2) input and legal support on organization executive team as a legal counsel and Human resources. Furthermore, the position is also responsible for overseeing compliance of the project implementation to ensure compliance with the agreement and donor requirement.

**What You Will Do**

**Grant Management (35%)**
- Legal Framework Analysis: Conduct thorough reviews of funding awards' terms and conditions, providing detailed legal framework analysis to guide organizational compliance and decision-making processes.
- Grant Administration Oversight: Manage all aspects of grant agreement processes with funders. This includes verifying the accuracy and completeness of all grant documentation and ensuring its systematic storage within SharePoint for easy retrieval and compliance.
- Project Closure Coordination: Lead the coordination of project closures, meticulously gathering all necessary data to fulfill the project closing checklists, ensuring no detail is overlooked and all statutory and donor requirements are met.
- To advise other WRI staff on the administration of, and compliance with, the award. Supporting on proposal and negotiation

***

**Contract and Subgrant Management (35%)**
- Sub-Grantee Due Diligence: Act as a crucial member of the Selection and Screening team, performing in-depth due diligence and risk assessment for new sub-grantee applicants. Provide strategic feedback for developing robust risk mitigation plans.
- Contractual Reviews and Negotiations: Examine and critique drafts of sub-grant agreements and contracts to ensure comprehensive coverage of all donor and organizational stipulations. Facilitate necessary follow-ups to secure agreements within designated timelines.
- Financial and Compliance Reviews: Execute detailed compliance and financial audits of sub-grantee reports, enforcing strict adherence to financial guidelines and contractual obligations.
- Legal Document Scrutiny: Review, negotiate, and refine contracts, agreements, and other legal documents to ensure they are in strict compliance with legal mandates and organizational policies, effectively mitigating potential legal risks. Setting good templates, standard negotiation procedures, etc. for effectiveness.

**Legal Compliance (30%)**
- Organizational Legal Advisory: Serve as a legal advisor to the executive team and department heads, offering expert counsel on a wide range of legal issues including organizational governance, regulatory compliance, and employment law, enhancing organizational decision-making and policy development.
- Contractual Integrity Negotiations: Negotiate and revise various types of contracts—including vendor contracts, grant and sub-grant agreements, employment contracts, and nondisclosure agreements—to protect organizational interests and ensure legal and ethical integrity.
- Regulatory Compliance Monitoring: Proactively monitor legislative and regulatory changes impacting the organization, ensuring all operational practices comply with new and existing legal frameworks.

**What You Will Need**

**_ Required _**_Qualifications:_**
- Bachelor’s degree in law.
- A good understanding of corporate law, contract law, and relevant regulatory frameworks.
- Minimum 3 years of experience in managing an organization or corporate law.
- Str

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