General Affairs Staff

3 days ago

Jakarta, Indonesia Jakmall.com Full time

**Job Summary**
General Affairs (GA) Staff focuses on the development and improvement of the existing GA work systems to make them more efficient and structured. This role includes workflow analysis, identifying areas that need enhancement, as well as implementing technology
- and AI-based systems and automation to support daily operations. Experience in optimizing GA systems, utilizing AI tools to increase productivity, along with good communication skills, attention to detail, and a strategic and solution-oriented work approach are required.
- Analyze existing General Affairs (GA) systems and workflows to identify areas that can be optimized.
- Design and develop new systems or enhance existing ones (e.g., procurement systems, office logistics, maintenance request tracking) to improve the efficiency and transparency of the GA team’s work.
- Integrate the use of technology and AI-based tools to automate administrative tasks, data management, and GA reporting.
- Collaborate with internal teams and vendors for system implementation, from trial runs to full deployment and evaluation.
- Develop practical, easy-to-understand, and applicable Standard Operating Procedures (SOPs) and work guidelines.
- Conduct regular monitoring of the effectiveness of GA systems and provide data-driven recommendations for further improvements.
- Support daily GA operations such as office facility and logistics management as part of the implemented systems.

**Job Requirements**
- Bachelor’s degree (S1) minimum.
- At least 1 year of experience in General Affairs, specifically in improving GA work systems and internal processes.
- Experienced in developing and implementing digital or automated GA work systems.
- Proficient in using Microsoft Excel and other digital tools for data management and reporting.
- Familiar with AI-based technologies for work efficiency (e.g., automation tools, AI assistants, GA chatbots, etc.).
- Basic understanding of building structure, civil works, light renovation methods, and MEP (Mechanical, Electrical, Plumbing) systems is a plus.
- Basic troubleshooting skills for electronic devices (laptops, printers, etc.) is a plus.
- Able to think systematically and possess strong analytical skills.
- Responsive, proactive, and has good problem-solving abilities.
- Communicative and able to collaborate across teams and with vendors.
- Detail-oriented, focused, and disciplined in work.
- Quick to adapt to new technologies and highly initiative-driven in improving work processes.

**Job Type**: Contract
Contract length: 3 months

Application Question(s):

- Ceritakan pengalaman Anda dalam meningkatkan alur kerja (workflow) atau sistem IT support di tempat kerja sebelumnya. Apa masalah awalnya, solusi yang Anda usulkan, dan hasil akhirnya?
- Apa saja tools berbasis AI (seperti ChatGPT, Copilot, Notion AI, atau lainnya) yang Anda gunakan untuk mendukung pekerjaan sehari-hari? Bagaimana penggunaannya membantu Anda bekerja lebih efisien?
- Seberapa sering Anda menggunakan spreadsheet (Excel atau Google Sheets) dalam pekerjaan Anda? Fitur atau formula apa saja yang paling sering Anda gunakan, dan untuk keperluan apa?

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