Project Admin

2 weeks ago

Jakarta, Indonesia Indonesia Stock Exchange Full time

Implementation and administration of project documentation, including carry out and monitor document approval processes.
- Facilitate the coordination and execution of both internal and external project meetings.
- Manage the minutes of meeting involves the creation and dissemination
- Closely monitor and remind the team regarding meeting follow-up, as well as prepare meeting results notes.
- The management of project budgets, specifically the handling of project invoice payments, and the reporting of budget realization.
- Manage the travel administration required of the project team.
- Provide documents required by related parties (such as: management, project team, auditors, and other parties (if any))
- Monitor and prepare project report based on activity and progress (routine and non-routine tasks).
- Prepare correspondence and communication with related parties (stakeholders)
- Collaborate with the secretary of the division and the project team from other division in order regarding project administration.
- Undertake the secretarial and other project administration task
- Willing to work under a minimum two-year contract agreement

**Minimum Qualifications: General Requirements**:

- Graduated from a reputable university with min. GPA 3.00
- Have good communication skills (Indonesia & English), both verbally and in writing
- Having knowledge related to Capital Market will be an advantage
- Live with our core values Teamwork, Integrity, Professionalism and Service Excellence

**Specific Criteria**:

- Min. Diploma Degree Business Administration/ Secretarial/ Management.
- Min. 2 years of experience in administration and secretarial field.
- Strong computer skills - Proficiency in MS Office (Word, Excel, and Power Point) and MS Windows.
- Excellent organizational skills, good communications skills, and ability to work with people of all levels.
- Good in report writing skills
- Good planner & event arranger/management and budgeting

Indonesia Stock Exchange (IDX) is a Self-Regulatory Organization that creates a trusted and credible financial market infrastructure to deliver a fair, orderly, and efficient market, accessible to all stakeholders through innovative products and services. Our vision is to be a competitive stock exchange with world-class credibility. We aim to develop the Indonesian capital market to bring prosperity as one of the pillars of the Indonesian economy. We also actively seek to create more impact globally by joining the World Federation of Exchanges and Sustainable Stock Exchanges. Our goal is to become a credible exchange that drives financial deepening, enabling Indonesia to become the 5th largest economy by 2045. Our core values, Teamwork, Integrity, Professionalism, and Service Excellence (TIPS), are set to be our DNA. This is how we live at IDX. TIPS become the spirit that leads us to strengthen collaboration, and innovation, and to continuously go above and beyond to achieve our goals. People play significant roles in the success of IDX, and thus we put people as our priority. Ensuring our people have nurturing and exciting working experiences, we are fully committed to developing and energizing our people by providing various development programs and opportunities to create an impact through their roles/work. We are blessed to have been awarded as one of the Best Companies to Work for in Asia for the third consecutive year in 2017, 2018, and 2019, organized by HR Asia.

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